LonAdd HR Consultancy Plc (www.lonadd.com) is a Recruitment & Outsourcing Company based in Addis Abeba, Ethiopia, with branch offices in Dukem and Hawassa.

We are recruiting an HR and Admin Manager for a Commercial building/mall on behalf of our Client.

SUMMARY:

The position is responsible for performing HR-related duties in the functional areas of benefit administration, employee relations, recruitment, onboarding, HR policy design and implementation, as well as employment-law compliance. The position is also responsible for administrative and operational duties, IT oversight and vendor management.

The HR & Administration Manager will perform duties with all due diligence, efficiency and economy, in accordance with appropriate professional standards.

ESSENTIAL DUTIES:

HR and Finance:

• Coordinate all company’s efforts related to recruitment, onboarding, and termination of full-time, part-time, and temporary and outsourced employees;
• Draft and manage employment and consulting contracts;
• Develop, implement and manage staff performance and professional development plan that aligns with the company’s mission, vision, and objectives and drives high performance;
• Nurture a positive working environment and define employee relations practices necessary to promote a high level of employee morale, engagement, and motivation;
• Create and maintain master HR files; ensure paperwork is complete and compliant with regulatory requirements and company needs;
• Oversee payroll calculations and benefit administration;
• Complete periodic reconciliation of benefits and payroll records and rectify issues in a timely manner;
• Design HR policies, procedural manuals and guiding templates;
• Administer HR policies and procedures and periodic updates to employee handbook;
• Assist staff with HR-related questions and issues and provide periodic communication on benefits and related information to employees;
• Implement and manage the company’s recruitment processes;
• Continuously work on developing the most effective and economical recruitment methods and ensure that they align with current and future needs for the company’s human capital;
• Oversees employee disciplinary meetings, terminations, and investigations;
• Maintains compliance with local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance;
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law;

Admin and General services:

• Coordinate and manage the external and internal correspondences from Human Resource and Administration department;
• Manage all service providers/vendor and Tenants contracts including negotiation and administration.
• Coordinate mall employees
• Manage budget and expenditures
• Revise mall Leasing prices as per the existing market range.
• Oversee procurement activities including procurement planning, evaluating suppliers, goods and services, negotiating contracts, and ensuring approved purchases are cost-efficient and of high quality;
• Ensure effective office management including facilities, internet and communications, office supplies, administrative procedures, inventory control, and office staff supervision;
• Ensure high quality logistical services, and implement systems to ensure efficient allocation and utilization of supplies, facilities and transport services;
• Undertake other activities as delegated by the supervisor;

EDUCATION AND EXPERIENCE:

• Master’s or BA Degree in business administration, Management, Finance/accounting, Law or any relevant field;
• Professional HR qualification certificate is an added advantage;
• Must have a minimum of 7 years of experience in HR and Administration role, with at least 3 years of management experience;
• Strong knowledge of the Ethiopian Labor laws and legal requirements;
• Language proficiency in English and Amharic;

Competency and skill:

• Excellent verbal and written communication skills both in Amharic and English
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent time management and organizational abilities.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Perform all tasks with responsibility and accountability
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn new talent management systems.
• Detail and solution oriented.
• Precision and accuracy in files and record keeping.
• Ability to write routine reports and correspondences.