Major Duties and Responsibilities

• Based on the standard set, edit the format for new Vacancies/JD’s received
• Post vacancies on appropriate venues
• Work with the hiring managers and responsible person in preparing office space, computers and other relevant equipment’s before the arrival of the new staff
• Receive and compile applications received
• Prepare the CV summary of applications received
• Shortlist potential candidates and review final shortlist of hiring manager to insure it meets essential requirements for the position
• Prepare, schedule and facilitate interviews
• Attend interviews on behalf of HR Department
• Follow up and collect interview evaluation from interviewers
• Prepare summary of interview notes and evaluations
• Prepare and distribute follow up emails to candidates on the status of the recruitment (if they are shortlisted, rejected before or after interview and assessment)
• Conduct reference check and forward the feedback to the hiring manager
• Prepare job offer letters, employment contracts and ensure that all staff filled out the required forms for employment
• Provide orientation on HR policies and procedures
• Work with supervisors in setting up individual orientation program for all newly hired staff
• Assist the HR Manager in getting completed evaluation on time and compiling relevant information from the performance evaluation
• Ensure all staff has specific roles and received performance evaluation as per the timeline
• Create staff database and keep track of all relevant staff information
• Maintain updated & secured staff information and personnel files
• Ensure that each employee has completed all pension formalities and has obtained a pension ID card
• Keeps and updates staff leave records (annual, sick, maternity, parental, etc.)
• Ensure all staff has specific roles and received Job descriptions and attached on their file
• Proper documentation of performance evaluation results
• Assist in collecting external training providers and creating training database
• Identify training and development needs within the site
• Facilitate training activities within the site
• Maintain updated annual leave tracking for all employees
• Monitor employee attendance with the department manager
• Prepare & compile payroll and overtime information and submit them to Finance on time
• Monitor contract expiry dates and renew contracts before it expires or process final payment according to the labor law
• Advise Managers and Supervisors on staff management, managing employee relations and grievances
• Build culture of teamwork, commitment, and performance across all departments
• Manage all other employee related-issues

Education Qualifications and Requirement

• BA degree in Management, Business Administration or Human Resource Management
• Proven skills in administration and human resources management

Experience

• 2- 3 years experience