Human Resources Expert

at ICE Ethiopia
Location Addis Ababa, Ethiopia
Date Posted August 24, 2021
Category Business Administration
Human Resource / HR
Job Type Contract
Currency ETB


Call for Submission of CVs from Individual Consultants to assist in:
Strengthening the Institutional and Financial Capacity of the newly established Civil Society Organisations’ Council
ICE International Consulting Expertise (Belgium) has been contracted by the European Commission to operate a Technical Assistance Unit (TAU) to support the implementation of the third phase of its Civil Society Fund (CSF-III), which runs from November 2018 to November 2022. The overall objective of the programme is ultimately to increase the contribution of citizens and CSOs in the development and democratisation process of the country.
Following the overall nationwide reforms in Ethiopia since April 2018, the Organisations of Civil Societies Proclamation No. 1113/2019 was enacted in March 2019. This recognises the importance of non-state actors in the development agenda, and more importantly, the right of citizens to have a voice in their national affairs. The new proclamation has removed the restrictive conditions of its predecessor and is creating an enabling environment for the operation of non-state actors, allowing them to engage in any lawful activity, including democracy, human rights, elections and peace building, etc. Article 85 of the Proclamation allows for the establishment of a Council governed by the full participation of all CSOs. The Federal Agency for Civil Society Organizations (ACSO) – which was also created under the new legal framework- convened and coordinated the founding meeting of the Council. The first General Assembly (GA) of the Ethiopian CSOs’ Council (ECSOC) was held on 31 December 2020. The GA has now democratically elected twenty-one Executive Committee (EXCOM) members who are responsible for coordinating and leading the Council in fulfilling its mandates.
The EXCOM has already begun to function by conducting regular meetings, mainly related to its structure and the division of roles. In addition, the drafting of the necessary working documents has commenced, such as its by-laws and the CSOs’ code of conduct, and an annual work plan. The Committee is also in the process of identifying the resources needed for its operations; establishing its secretariat office, and consulting potential partners who could support the Council to put its internal operational systems in place and assist with some start-up programmatic activities. The recruitment process for appointing an Executive Director is also ongoing.
Given EU CSF-III’s concern with the creation of an enabling environment for the operations of CSOs, the EXCOM of the CSO Council has requested Technical Assistance to support its efforts in strengthening the Institutional & Financial Capacity of the CSO Council; enhancing its recognition nationally, and increasing the contribution of CSOs in policy dialogue. The expected outcome of this support is to establish an independent, influential, accountable and transparent Council with the capacity to lead, implement and manage the mandates, responsibilities and functions vested in it by the appropriate laws.
The European Union and Technical Assistance Unit for CSF-III have already agreed to use some of its current team of short-term experts to support the Council and its Executive Director (once appointed) in areas such as Communications and Visibility; Policy Dialogue, and Resource Mobilisation. However, to provide the full range of support required to assist the EXCOM to operationalise its Secretariat, ICE Belgium and the CSO Council wish to recruit the following Short-Term Consultants:
The Human Resources Expert, working closely with the Management Expert, shall support the EXCOM and Executive Director in developing the Job Descriptions for the positions identified through the Strategic Planning exercise, and draft the HR management systems and related procedures manuals of the secretariat in accordance with Ethiopian labour law requirements and best international standards. In order to meet these objectives, the incumbent, under the guidance of the EXCOM’s president, the Executive Director and the TAU’s Team Leader, will carry out the following tasks:
  • Develop ECSOC’s Human Resources policy and implementation manual, documenting the organisation’s policies and procedures on personnel management, covering such matters as recruitment, hours of work, leave, sick leave, discipline, dismissal, etc.
  •  Prepare a standard Contract of Employment to be used for all employees of the organisation.
  • Develop a personnel filing system for each employee, with details of salary and other personal matters.
  • Formulate detailed written Job Descriptions for each position identified through the strategic planning process and organisational organogram, describing the role of each position and to whom they are accountable (in consultation with the Strategic Planning expert).
  • Draft ECSOC’s safe-guarding policy, staff security protocols and any other priority HR codes of conduct identified.
  •  Develop recruitment, induction and onboarding packs.
  • Develop a performance appraisal system.
  •  Undertake any other related tasks as assigned by the EXCOM president, Executive Director or Team Leader of the TAU or their representatives.

The operational base for the HR Expert will be the CSO Council’s Secretariat Office, which is currently being provided by the Ethiopian Civil Society Forum in Addis Ababa. Office accommodation with basic furniture as well as access to telephone, internet, copying and printing facilities can also be made available as required at the TAU’s office in Bole. The Expert is expected to provide his/her own personal computer and cell phone.

The start date tentatively shall be mid November 2021. The performance period is currently set at 20 working days, to be delivered over a period of one calendar month.

An Inception Report within 5 working days of commencing the assignment, describing the expert’s understanding of the ToR (including any suggested changes), proposed approach to accomplish the tasks required, and a detailed work plan showing activities and milestone dates. The Report should be no more than 5 pages long, excluding annexes. Following a review and approval of the Inception Report by the EXCOM of ECSOC and TAU/EUD, and quality clearance by ICE HQ, the report will be considered final.

A Final Progress Report (maximum 10 pages excluding annexes) at the end of the assignment describing the tasks planned and completed, the outputs produced, including any problems encountered, solutions found and detailed recommendations and guidelines for the EXCOM of ECSOC to take forward the operationalization of the proposed HR systems. All finalised deliverables (Inception Report, HR Policy & Manual, Job Descriptions, etc, as detailed in the scope of work section above) required under this ToR shall be attached to the final report as annexes.

BY: ICE International Consulting Expertise (Belgium)

EMPLOYMENT TYPE: Short-Term Contract

Job Requirements

The HR Expert should possess the following qualifications, skills and experience:
Required qualifications and skills
  • At least a University degree (and preferably a master’s degree) in Human Resources, Business Administration, or related field.
  • Excellent communication, decision-making, organizational, and interpersonal skills.
  • Fluency in written and spoken Amharic and English.
Required general professional experience
  • At least five years of working experience in human resources management.
  • At least two years of the above experience should include the development of HR policies, manuals, systems, codes, etc.
  • In-depth knowledge of the local labor law.
  • Experience in developing safe-guarding policies.
  • Demonstrable experience in Organisational Development policy, designing staff structures, staff appraisal and change management.
  •  In depth knowledge of the Civil Society sector in Ethiopia.
Preferred professional experience
  • Knowledge of, and experience with similar organisations.

Applying Instructions

Female candidates are strongly encouraged to apply
you can get the CV format for the link below
Interested and eligible individual consultants should submit their CV in EU format (see following pages) to by Monday 30 August 2021.
ICE Belgium, for the European Union Civil Society Fund III
Tel. 0991 189 689
Addis Ababa
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