JOB SUMMARY

The Human Resources Officer develops and manages the Human Resources function within Project HOPE Ethiopia to optimally achieve attraction, retention and development of staff/human capital. S/he is directly responsible for the overall administration, coordination and evaluation of the human resource function, and develops and administers various human resources plans and procedures for all staff. This entails the development, implementation and maintenance of effective people management processes, as well as the administration of staff matters concerning remuneration, benefits and records, human capital management and support services based on the actualization of potential and motivation to succeed in career.

SPECIFIC RESPONSIBILITIES:

1. Advises program managers on Project HOPE Ethiopia’s HR related policies and procedures and ensures the correct implementation thereof.
2. Enforces policies and procedures and takes up deviations with staff directly to rectify.
3. Oversees hiring process: coordinating job posts, recruits, interviews, tests, and selects employees to fill vacant positions, reviews resume, perform reference checks new-employee orientation, employee relations counselling through applying standard selection mechanisms e.g. based on competency profiles that are well-suited to check for required competencies.
4. Processing all personnel action forms and ensuring proper approval.
5. Plans and conducts new employee orientation to foster positive attitude toward organizational goals.
6. Keeps records of benefit plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government and internal reporting.
7. Oversees and monitors the administration of electronic time sheet/ Software.
8. Prepare monthly employee payroll for finance department.
9. Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.
10. Develops and provides systematic approaches to training needs analysis and subsequent Individual Development Plans as well as the support in terms of training, study, coaching and interventions.
11. Makes sure that all necessary EXIT procedures are adhered to including whether official resignation letter is tender, notice period is served, any vacation accrued leave days are used up (as possible) or minimized down to nil, clearance form is duly completed and signed, all final payments are identified, and a work certificate is ready.
12. Ascertain timely submission of necessary exit information to the contracted Insurer.
13. Administers performance review program to ensure effectiveness, compliance and equity within organization.
14. Assists in instituting a remuneration system suited to Project HOPE Ethiopia’s specific needs that will optimize staff performance and meet the latest optimal remuneration practices in Ethiopia.
15. Ensures that Project HOPE Ethiopia’s policies and procedures are compliant to Ethiopian legislation.
16. Plans, organizes and controls all activities of the department.
17. Institutes a central filing system and administrative capacity that comply with general administrative and HQ’s Internal Audit requirements.
18. Establishes and maintains department records and reports. Participates in administrative staff meetings and Senior Management Meetings when necessary.
19. Maintains company organization charts and employee directory.
20. Contracts with outside suppliers to provide employee services, such as temporary employees, consultants, firms, or relocation services.
21. Responds to inquiries regarding policies, procedures, and programs.
22. Represents organization at personnel-related hearings and investigations.
23. Works closely with Project HOPE’s Regional HR Officer and HQ on issues that require consultations related to policy reviews and updates, internal audit, performance review, Individual Development plans, etc.
24. Performs other incidental and related duties as required and assigned by the Senior Leadership Team or the Country Representative.

REQUIEREMENTS

QUALIFICATION & EXPERIENCE:

1. B.A, Degree in Management from a recognized University is required and having a master’s degree is desirable.
2. Six to Seven years’ experience in Human Resources Management.
3. Working in similar positions with International NGOs strongly recommended.
4. Strong organizational, coordination and planning skills.
5. Language Requirement: Proficiency in speaking, writing and reading English and Amharic
6. Computer literacy (Word, Excel)

SKILLS & ABILITIES:

1. Ability to write concisely and clearly and to communicate professionally to staff of all levels and instill a relationship of trust.
2. A team player.
3. Able to work with minimal supervision.
4. Interpersonal Skill Requirements: Excellent communication and interpersonal skills to work in a multi-disciplinary team setup; ability to establish and maintain effective working relationships with Ethiopian and international staff and ensure confidentiality.
5. Flexible.
6. Attention to detail.