GIZ-Internal/External Vacancy Announcement #159/2021

GIZ Country Office 

As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

Around the world, we have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions.

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards of transparency and accountability. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments also benefit from our services.

In Ethiopia, GIZ has been implementing development programmes on behalf of the German government for over 40 years together with our national partners. The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry. Other programmes e.g. enhance development of a sustainable textile sector and renewable energies in Ethiopia.

For our Human Resources Department at the GIZ Country Office in Addis Ababa, we are looking for an HR Officer.

 Required Number:                            1(one)

Contract Duration:                            Open 

Responsibilities and Duties

The HR professional

• in consultation with the HR Head, the HR officer coordinates the key HR functions, specifically recruitment and selection, benefit & compensation management, performance management and employee and labour relations.
• is responsible for implementing HR procedures as required, specifically operational and administrative tasks and strategic HR aspects
• identifies process or communication gaps for continuous improvements
• takes over research and drafting of new guidelines, analyses or similar independently
• implements national personnel policies in line with labour legislations in consultation with the HR Team
• acts independently and integrates others who have been assigned to HR tasks
• advises managers and staff on HR issues

The HR professional performs the following tasks:

Tasks

1. Recruitment & Selection

The HR professional organizes and directs the recruitment and hiring process in accordance with GIZ standards.

He/she

• advises managers on drawing up requirement profiles and formulating appropriate job descriptions
• grades positions together with the manager based on the profiles developed and sets searches for suitable staff in accordance with the requirements for the positions (identifies existing GIZ HR resources, writes job advertisements and ensures publication in appropriate print and/or online media)
• evaluates applications received and shortlists candidates on the basis of the requirements or hiring criteria, obtains references, and conducts preliminary discussions
• organizes personnel selection (e.g. applicant interviews and) and ensure implementation of written/practical tests, if necessary advises on selection
• determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.)
• documents the selection process, archives the documentation and enters the data in existing HRM and payroll systems
• follow up of employee contract extension

2. Benefit & Compensation

Benefit and compensation is salary and other monetary and non-monetary benefits passed on by a firm to its employees. Compensation and benefits is an important aspect of HRM as it helps to keep the workforce motivated.

• ensures that payroll functions smoothly
• preparing monthly payroll and maintaining payroll related documents and information properly
• initiate and follow up periodic payment of income tax
• review back payments, payroll adjustment and ensure tracking of back payments
• prepare severance and termination related payments on contract termination
• benchmark values for appropriate remuneration levels in individual cases

3. Performance Management 

HR acts as mediator between the functional heads or reviewing authorities and the employee to ensure a smooth implementation of the performance appraisal process.

• organises the performance management process (information on schedule for staff assessment pre-rating and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
• provide training to supervisors and employees so that they take the entire process of performance appraisal gracefully and sportingly.
• review and analyse pre-rating results and give feedback to the respective supervisors
• collect and analyse performance appraisal results and inform management the results for performance related remuneration decisions

4. Employee and Labour Relation 

The HR professional is committed to promoting effective, fair, and professional relationships between the organization and its employee groups.

• Ensuring compliance with GIZ’s regulations, employment manual, labour legislations and data protection laws
• Providing guidance on discipline matters
• Managing the employee grievance

5. Other Duties/Additional Tasks 

In consultation with the manager, the HR professional identifies current issues and potential problems and formulates appropriate proposals, instruments and procedures in accordance with the national personnel policy.

• deals with all other organisational and administrative stages in processing, e.g. timely update of entries in SAP-HR for national personnel
• writes and updates the employment manual with relevant documents on current hiring conditions. In this context, he/she consults a lawyer specialising in labour law.
• prepares personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
• networks with the national personnel help desk at Head Office and the other HR specialists in the region to share experience on good practices
• develops human resources instruments and procedures  in consultation with the HR manager
• assumes conceptual and coordination tasks in HR management
• performs other duties and tasks at the request of management

Requirements

Educational Qualifications 

• University Degree or above in HR, Management, Business Administration, Law, Accounting or similar area (if possible with a focus on HR management) 

Professional experience 

• At least 7 years’ professional experience in a comparable position.
• Experience in an international organization is an advantage 

Other knowledge, additional competences 

• high level of digital literacy including (e.g. MS Office; Excel, Outlook, Word, PowerPoint, SharePoint) and willingness to learn new tools and functions independently
• good analytical and troubleshooting skills
• good knowledge of national labour law
• experience in advising on HR issues
• intercultural experiences and understanding
• endurance and patience to handle busy times and a number of parallel requests
• team-player with a friendly and sociable attitude and self-starter
• ability to move tasks forward using sound judgment for the best solutions
• high proficiency of English language both in speaking and writing
• awareness of how to handle HR issues appropriately (confidentiality, data protection)