|Location||Bule Hora, Oromia, Ethiopia|
|Date Posted||July 31, 2020|
|Category|| Human Resource / HR |
|Job Type|| Full-time |
Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia the Education Project Coordinator is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.
Roles & Responsibilities:
The HR Officer is responsible for the coordination of HR matters in organization.
- Implement the organization’s HR systems and procedures at area level;
- Ensure adherence to organization’s policies and the National labor law in all processes and procedures;
- Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
- Coordinate with relevant partners, suppliers, authorities, lawyers etc.
- Prepare and submit periodic reports as appropriate;
- Train and support line managers in HR processes;
- Advice in personnel conflicts/processes when relevant;
- Ensure that staff records are up to date and filed appropriately;
- Ensure timely processing of the monthly payroll;
- Perform other tasks assigned by supervisor.
- Facilitate recruitment of new staff, do reference checks of selected candidates in collaboration with the concerned sector;
- Prepare Incentive staff payroll for the Area as per the organization’s incentive policy and procedure of the organization
- Take the lead in coordinating, facilitating and tracking trainings given to the organization’s staff
- Work together with the Support Coordinator on development and review of policies and procedures; revision of national staff ToEs
- Maintain and keep track of leave records and balances.
- Be a focal point person in the recruitment, contracting, induction and placement activities in the Area office in recruitment when needed
- Advice and support line manager in the recruitment and selection processes
- Ensure that all new staffs have filled ID forms and make sure every staff has the organisation ID card.
- Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff
- Ensure that staff records are up to date and filed appropriately
- Prepare incentive and casual staff contracts at Area level
- In consultation with the Support coordinator, provide technical input and be the focal point in addressing employee relation issues including staff grievances, disciplinary measure, etc.
- Update tracking sheet for personal files and make sure that all files are updated and have the necessary documents
- Keep always information of HR department confidential
- Update CV banking regularly
- Create CV pool system that can be used for emergency recruitment
- Support on the day to day routine activities of HR at the Area level
- Perform any assignment given by immediate supervisor
Generic Professional competencies
- BA Degree in Management or related fields with minimum of 3 years of experience
- Experience from working as a HR Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge about own manager skills/profile
- Fluency in English, both written and verbal
Context/ Specific skills, knowledge and experience
- Understanding of the relevant laws and statutory requirements.
- Good communication and interpersonal skills
- Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
- A strong administrative service orientation
- Keen sense of compliance with policy and procedure
- Good employer-employee contract negotiation skills
- Personal conflict resolution and problem solving skills
- Strong organizational and team working skills
- Good cultural awareness and sensitivity
- Basic employee counselling skills
- Highly confidential
- Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.
- Handling insecure environments
- Managing resources to optimize results
- Empowering and building trust
- Managing performance and development
- Planning and delivering results
All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees only through www.ethiojobs.net or www.webcruiter.no (If it is possible, attach photocopies of the most relevant educational certificates/testimonials). Applications should reach NRC latest by August 11, 2020 at 5:00 pm.
NB: only shortlisted candidates shall be contacted.
“Female candidates are strongly encouraged to apply and on-the-job training will be provided!”