|Location||Addis Ababa, Ethiopia|
|Date Posted||November 3, 2022|
|Category|| NGO |
|Job Type|| Full-time |
The HALO Trust is the world’s largest humanitarian demining organization registered in the UK and with offices in the US and Europe. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.
HALO has been working in the Horn of Africa since 1999, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education. HALO employs 500 staff in Somaliland, 300 staff in Somalia and 50 staff in Ethiopia.
The International Finance Manager position is based in Addis Ababa, Ethiopia with monthly travel to Hargeisa and Mogadishu, and sub-locations across the region as required.
About The Role
Financial planning and monitoring
Support Programme Managers and the Head of Region in the formulation, implementation and monitoring of annual business plans and project budgets.
Analyse and report on the programme funding position, working collaboratively with country based programme Finance staff to produce scenarios that ensure ongoing financial stability.
Lead the financial monitoring and review of grants/contracts, working closely with Programme Managers and Operations staff to forecast and report on project costs to completion.
Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights) and accounting system (Netsuite)
Support the Programme Managers in the management of financial risk in the programme, escalating and addressing any emerging risks.
Accounting and Financial Control
Provide financial oversight and support to all programme locations, ensuring transactions are fully reconciled and discrepancies identified and corrected.
Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same.
Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines.
Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage.
Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.
Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance, and other government levies are in accordance with legislation.
Support the Programme Manager in ensuring compliance with all statutory legislation (e.g., tax, registration, labour law), including review of regulatory requirements in new operational territories.
Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc.
Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies.
External Reporting and Audit
Lead the preparation of country financial statements and donor financial reports.
In collaboration with HALO HQ Finance Department, review and report on compliance against HALO policies and procedures.
Lead the preparation for external audits, preparing schedules and documentation as and when required by auditors and/or HALO HQ Finance Department.
Staff Management and Development
Ensure that financial staffing capacity is fit for purpose for the needs of the programme.
Develop the capacity and career development of national staff, ensuing financial consistency and quality across the programme.
All International staff are expected to undertake the following general duties:
Work within the framework of HALOs core values and standards.
Ensure familiarity with and adhere to all HALO policies and procedures.
Undertake role in developing countries and where standards of living may be basic.
Undertake the role in a manner appropriate to the cultural context and within the local legal framework.
Who we're looking for:
- At least 5 years’ financial management experience overseas
- Experience of managing and training Finance teams both in-person and through remote management.
- Working in the I/NGO sector
- Experience of ERP systems
Essential Skills and Knowledge:
- Financial planning and reporting
- Thorough understanding of financial risk management in developing countries
- Ability to implement and monitor policies and procedures in challenging environments
- Proven ability to lead, manage, motivate, and develop a team
- Interpretation and implementation of donor/client contract requirements
- Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts
- Excellent organisational skills with the ability to coordinate activities
- Excellent literacy, numeracy, and IT skills, including data manipulation
- Ability and willingness to work strategically and undertake routine administrative tasks
Professional accounting qualification or clearly demonstrable qualified experience.
Competitive salary - subject to experience
Shared accommodation in a HALO rented apartment provided
7 weeks leave per year, accrued monthly
Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost)
Comprehensive insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop and retain the most talented people form a diverse candidate pool.