Logistic & Admin officer

at Plan International Ethiopia
Location West Guji zone Bule Hora project office, Oromia, Ethiopia
Date Posted September 18, 2020
Category Administration
Human Resource / HR
Job Type Contract
Currency ETB


Procurement Role;

·         Responsible to implement all procurement process in accordance of PIE procurement SOP

·         Responsible for sourcing of products, collection of quotations/Performa and performing purchase transactions.

·         Ensures that purchased items and services meet the stated requirements and takes care of delivery to the Program Area office.

·         Prepare a weekly procurement status report and communicate to all requesters

Fleet management role:

·         Responsible to assign rental vehicles to the requestor based on scheduled planned and priority of field office operation

·         Responsible to check and sign each vehicles log-sheet every week

·         Responsible to follow fuel consumption of each rental vehicles and report to PA if any abnormal fuel consumption observed

·         Responsible to submit rental vehicles fleet report with detail summery of fuel consumption and original log-sheet monthly base to OPA

Asset management tasks

·         Responsible to prepares inventory lists for items at field-office level

·         Timely update fixed asset registration according to the organization asset management policy

·         Follow up recording and tagging fixed asset timely

·          Responsible to undertake periodic inventory for fixed asset and other consumables item in the store

·         Ensure that storage areas, facilities and equipment meet the minimum requirements and standards.

Human Resource Task

·         Appropriately document and maintain staff contact list

·         Establish and maintain good relationship with Social Welfare and other related sector offices to speed up the required tasks related to new joining and leaving staffs

·         Monitor and record employee time sheets and  leave balances,

·         Process purchase of office supplies on quarterly bases

·         Responsible to process staff mobile card purchase requests and distributions Monitor office security generator and other office utilities

Office Administration

·         Process purchase of office supplies on quarterly bases

·         Responsible to process staff mobile card purchase requests and distributions Monitor office security generator and other office utilities

Job Requirements

Knowledge, Skills, Behaviors, Communication and Experience

·         Bachelor’s degree/ in Business Administration/logistics Management, Purchasing/Supplies Management or related field.

·         Minimum of 5 years relevant experience for diploma holders and 3 years relevant experience for BA and relevant work experience in INGO environment, involving in the procurement of both emergency and development programs.

·         Substantial experience in procurement.

·         Good interpersonal skills.

·         Proficient in computer skills and use of internet and other applications.

·         Able to work with minimum supervision.

·         Excellent verbal and written communication skills; Oromifa, in English & Amharic


Applying Instructions

the closing date for the application is September 24, 2020. Qualified candidates should submit their application with the below link.


This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that:

·         Applications and CVs written in English will be accepted

·         Qualifying female candidate are encouraged to appy

·         Shortlisted candidates will be contacted.

·         Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

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