Logistic Officer

at Medical Teams International
Location Gondar, Ethiopia
Date Posted January 4, 2023
Category Logistics
Job Type Full-time
Currency ETB

Description

JOB SUMMARY                 

The Logistics Officer is responsible for implementing logistics activities to facilitate all Medical Teams operations in Amhara Region Ethiopia

Job Responsibilities

  • Plan and support supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels
  • Implement procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated
  • Process procurements through the Unit 4 ERP system
  • Provide training to staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation
  • Implement procurement process, including submitting and collecting quotations, in accordance with MTI and donor policies
  • Track vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
  • Assist in annual procurement planning
  • Track all organization equipment and assets in accordance with MTI and donor requirements
  • Conduct occasional monitoring of inventory and assets to verify condition and proper use of property
  • Ensure proper branding on all items in accordance with MTI and donor requirements
  • Assist in planning of office management needs including purchasing of office supplies
  • Conduct local market surveys to gain a full knowledge of the availability and price of local items
  • Collaborate with IT Officer to meet technology needs of organization
  • Ensure compliance with MTI and donor procurement policies including submitting procurement plans on time, implementing processes correctly, managing vendors and contracts, maintaining proper records and submitting reports according to schedule
  • Support safety and security tasks as delegated
  • Develop and maintain a database of suppliers of goods and services
  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
  • Other duties as assigned

Department:  LOG

Team: Support Staff

Reports to (position): Field Coordinator

Work Days & Hours: Monday-Saturday, 40-48 hours/week, occasional weekends and public holidays

Travel: Regular travel to field offices

If Manager of Staff, Positions Supervised: (directly & indirectly) TBD

Job Requirements

EDUCATION, LICENSES, & CERTFICATION
  • Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required
  • Professional certification preferred
EXPERIENCE
  • Minimum 2 years of procurement and logistics experience
  • Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
  • Knowledge of supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
  • In-depth knowledge of ERP systems
  • Demonstrated understanding of donor-specific logistics procedures and grant requirements
SKILLS
  • Highly skilled at using ERP systems to manage inventory logistics
  • Strong interpersonal, influencing and negotiation skills
  • Skilled in communication
  • Strong computer skills including word processing, spreadsheets, and databases
  • A good command of both written and spoken Amharic and English .

ABILITIES

  • Ability to act with integrity and ensure security and appropriate use of assets
  • Ability to complete complex tasks with a high degree of autonomy and responsibility
  • Highly organized with good quantitative ability
  • Ability to maintain detailed records with high accuracy
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct
PHYSICAL CONDITIONS
  • This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
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