Main Accountabilities:

•  Adherence to British Council and DFID standards in the coordination and maintenance of office facilities, equipment, communication and overall office management.
•  Completeness of supporting records, files and supporting documentation related to office management, staff records, leave, travel, procurement and logistics undertaken
• Quality office administrative support provided to visiting staff, consultants, partners and events
• Responsible for a full range of administrative tasks related to programme delivery and accountable for all office errands and logistics
•  Act as the main point of contact with service providers (including cleaning service) and must ensure that all office matters managed effectively
• Leading on facilitation of different trainings and workshops organized in house and outside the office
• compound
•  Work in coordination with the Logistics Officer, Operations Manager, Finance team, Hub offices, and all other staff in delivering robust office environment

Key Deliverables

• Screen and answer telephone calls politely and promptly. Sign for and distribute all mails and packages received.
• Support the production and distribution of  workshop and event amenities and materials. Hotel/flight bookings for visitors in and from outside Ethiopia
• Update internal directories (e.g. staff names, phone numbers)
• Assess and organize programme logistics requirements and ensure appropriate programming of assets to enable efficient delivery of programme activities.
• Manage and co-ordinate travel and transport services for the programme.
• Support programme events, ensuring effective logistical and administrative support is in place.
• Manage monthly/annual event calendar to ensure efficient planning cycles.
• Support the process of vendor set up, raise and goods receipt purchase orders in line with agreed standards and processes
• Maintain accurate logistics records and provide regular reports to relevant team members.
•  Support to the finance team in the provision and tracking down of financial supporting documentation as necessary
•  Close adherence to programme strategy documents and policies including, Health and Safety, Security and Duty of Care, Codes of Conduct, Procurement, IT use, Knowledge and Information Management, Data Protection etc.
•  Responsible for the management and upkeep of  office equipment, including ensuring availability of stationery items and that office at all time and are regularly maintained and serviced;

Job Requirement

• A first degree or equivalent professional experience in logistics   management. project management, business administration, finance or related discipline
• At least three years’ experience in  a  similar role managing client funded projects and/or grants
• A professional logistics management    qualification    is desirable
• Fluency in English (C1 or IELTS 6.5 or equivalent), Amharic  and/or  a  language spoken and used in one of the regional states of the country.

Location: Addis Ababa

British   Council is  an  Equal  Opportunity  Employer  and  encourages  applications from suitably qualified female and  disabled candidates.

A detailed role profile  for the  post and  a definition guide for British Council  behaviours and  Core  Skills can  be  obtained from  our  website at;

https://jobs.britishcouncil.org/Vacancies/W/6622/0/257150/5448/office-administrator-ethiopia

Only  applications on  the standard form  must be  accepted.  All completed application  forms  must be  submitted to  the  address by 9

February 2019 at 5:00pm (EAT). British Council  Ethiopia

PO Box 1043

Comoros Street Tel. 011 6174300

Addis Ababa,  Ethiopia

British Council  is an Equal Opportunity Employer and  encourages applications from  suitably qualified female and  disabled candidates.

Deadline for application: 9 February 2020 at 5:00pm (EAT)

Only short-listed candidates will be  contacted.