Office assistant

at Ethiopian Public Health Institute
Location Addis Ababa, Ethiopia
Date Posted October 30, 2019
Category Administration
Job Type Full-time
Base Salary 550000
Currency UGX


Terms of employment: Contract

Project duration: Four years

Duration of contract: One year with possible extension

Place: Ethiopian Public Health Institute, Addis Ababa

Reporting to:Geshiyaro Program Coordinator

The Geshiyaro project aims to eliminate intestinal worm transmission in the Wolaita Zone through treatment and provision of water and sanitation facilities. The Geshiyaro project at EPHI has collaborative partnership with Federal Ministry of Health, World Vision Ethiopia,Simprints and London Center of Neglected Tropical Disease Research. The project is looking for high caliber staff for this collaborative project.

Roles and responsibilities

·         Organize office and assist associates in ways that optimize procedures

·         Sort and distribute communications in a timely manner

·         Create and update records ensuring accuracy and validity of information

·         Schedule and plan meetings and appointments

·         Monitor level of supplies and handle shortages

·         Resolve office-related malfunctions and respond to requests or issues

·         Coordinate with other departments to ensure compliance with established policies

·         Perform receptionist duties when needed

·         Managing filing system

·         Recording information as needed

·         Greeting clients and visitors as needed

·         Updatepaperwork, maintainingdocuments and work processes

·         Assist, organize and maintain office at common areas

·         Performgeneral office clerk duties and errands

·         Organizetravel by booking accommodations and reservations as required

·         Coordinate events as necessary

·         Maintainoffice equipment as needed

·         supportin customer  reception as needed

·         Create, maintaining, and enterinformation into databases

·         Handleincoming calls and other communications

·         support procurement related activities

·         Light accounting duties

·         Create, edit, and update spreadsheets

Job Requirements

·         Minimum of Diploma in secretarial science, administration or related fields

·         Zero years of experience for BSC and 4 years’ for Diploma in an administrative capacity

·         Customer service experience

·         Experience as an office assistant or in related field

·         Experience as a virtual assistant

·         Ability to write clearly and help with word processing when necessary.

·         Warm personality with strong communication skills.

·         Ability to work well under limited supervision.

·         Working knowledge of office equipment

·         Thorough understanding of office management procedures

·         Excellent organizational and time management skills

·         Analytical abilities and aptitude in problem-solving

·         Excellent written and verbal communication skills

·         Proficiency in MS Office


Applying Instructions

N.B. Interested applicants can register in person or send their cover letter and non-returnable up-to-date CVs original and copy of your entire credentials document at the address given below within 10 working days from the first appearance of the announcement.

Ethiopian Public Health Institute

Human Resource Management Case team Office no 112

Addis Ababa, Ethiopia


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