• Undertake all secretarial functions: typing and word processing using MS and Project Office and other software as required;
• Handle external or internal communication (correspondence) or management systems and maintain contact lists;
• Create and Maintain diaries, filing (personnel records and archives of the Office and project staff, financial and other data) and managing databases confidentiality.
• Keep on working procedures & administrative systems to satisfy standards;
• Assist the organizers in planning & coordinating various meetings and workshops within PIU
• Assist in the preparation of regularly scheduled reports, letter & documents.
• Distribute letters and notices to concerned agencies.
• Handle travel arrangements: keep track of travel slips and phone bills.
• Assist the staff with administrative duties and clerical duties.
• Facilitate travel and accommodation expenses for staffs at requests.
• Track stocks of office supplies and place orders when necessary and monitor inventory.

• Maintaining a clean and enjoyable working environment.
• Experience in projects financed by external donors such as the WB and knowledge of the logistics sector in Ethiopia is an advantageous.
• Perform other related duties as assigned.

JOB REQUIREMENT

The desired Office Assistant should possess the following qualifications, Skill and Experience:

• Diploma in Secretarial Science, Secretary and Office Management, or related field from reputable and recognized institutes and related fields.
• At least 4 years’ experience in office secretary & management/office assistant or administrative related duties.
• Proficiency in Microsoft Project and the Office applications and other software and document processing skills is required;
• Knowledge of Office management systems and procedures;
• Proven networking and team-building skills to work with project staffs and others;