Office Assistant/Driver-CSSP2

at British Council
Location Addis Ababa, Ethiopia
Date Posted October 26, 2022
Category Management
Job Type Full-time
Currency ETB

Description

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.Office Assistant/Driver-CSSP2Role PurposeTo provide driving, administrative, and logistical related support to the Civil Society Support Programme Phase 2 (CSSP2) team of the British Council. The post holder will also expect to provide routine logistics and administrative support to the CSSP2 team, in the areas of facilities management, procurement and wider logisticsMain Accountabilities But Not Limited To The FollowingThe appointed candidate will have the following accountabilities, responsibilities and main duties:

  • Provision of safe and secure transport services to staff and visitors (national and international consultants), including meeting and greeting at the airport.
  • Delivery and collection of documents and other items from organisations in Addis Ababa and other locations in Ethiopia
  • Assistance in managing protocols for document clearance (customs, for example)
  • Maintaining vehicle logs and ensuring vehicles are fully equipped with required documents and supplies, including first aid kits, fire extinguishers and vehicle maintenance and repair equipment
  • Ensuring timely and accurate hand over of vehicles (checklists completed, etc.)
  • Immediately reports all involvements of project vehicles in accidents, including minor accidents, damage, loss and theft of vehicle fittings.
  • Proactive follow-up on protocol issues with the central and regional offices and other partners and government agencies
  • Maintain general office cleaning and manage designated logistics stocks
  • Manage simple administrative and accounting activities with support of other programme staff such as finance, grants and hub teams.
  • Support the supply and maintenance of communications (postal services, telephone and internet services)
  • Support to accommodation and logistical bookings for staff, ad hoc guests, workshops and other events

As with any business that experiences peaks and troughs of activity, there is likely to be a need to work outside office hours from time to time.Role Specific Knowledge And ExperienceThe successful candidate will need to possess the following requirements:

  • Basic English and fluent Amharic.
  • Valid Grade 3 driving license.
  • Diploma in Management/Administration/Logistics related field
  • Secondary education (completion of 12th grade).
  • A minimum of 5 years work experience as a driver of 4-wheel drive vehicles.

Desirable

  • Experience of working as part of a large project team
  • First Aid Trained
  • Certified defensive driving skills

Further InformationPay band: 2/JSalary: ETB13,894.00Contract type: Fixed term Fixed term till 31 July 2023Alternative locations the role could be based: Addis AbabaDepartment: BSSAdditional InformationClosing Date – 4 November 2022 applications will close 23:59 South Africa TimeEssential Requirements– Role holder must have existing rights to live and work in the country the role is basedA connected and trusted UK in a more connected and trusted world.Equality , Diversity, and Inclusion (EDI) StatementThe British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.The British Council is committed to safeguarding children, young people and adults who we work with.We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

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