Position Location: Ethiopian Public Health Institute

Reports to: Food Science and Nutrition Research Directorate Director of the institute or his/her delegate

Contract term: Full time Position, 1-year contract  with possible extension

Number of positions: 1

The office manager is accountable to Food Science and Nutrition research Directorate (FSNRD) recruited for effective office management and implementation of all projects to accomplish its vision and mission. The office manager coordinates, communicate and compile report in regular basis from project coordinators in the FSNRD.

He/ She will have the following duties and responsibilities:

·      Assist the director or deputy director of FSNRD in the daily activities

·      Manage FSNRD director office

·      Organize the seminar, workshop and conference

·         Communicate the researchers about the status of their research activities and give feedback to FSNRD director.

·         Monitor the regular update of the researches and other projects

·         Compile the report and give feedback to all member of FSNRD

·         Document copy of the proposals to track the main terms and conditions for management attention to meet the requirements.

·         Prepare the annual/biannual/quarterly/monthly plan and report of each project in FSNRD.

·         Communicate the researchers and project collaborators as needed.

·      Regularly monitor program/projects progress and budget performance, procurement status, write regular progress reports in collaboration with different Directorates and take appropriate actions as required.

·      Actively participate in other activities of FSNRD and the Institute.

·      Work closely with each project implementing personnel in FSNRD and submit the regular update for FSNRD.

. Accountability

·         Both the Civil service and EPHI Human Resource Development rules and regulations will be applied to guide the day to day services.

*As new priorities emerge, EPHI may periodically revise the TOR for this position.

• With BSc/B.A in English language, management, economics, Computer science and two years work experience in office management, project management or related activities.
• Or M.A in English language, management, economics, project management or related disciplines and two years related work experience.

·      Experience/Knowledge about the Ethiopian Health sector development program and the health system strengthening activities;

·      Competency in use of computer, internet and computer based management solutions;

·      Expert level skill in planning and budget development, budget monitoring, budget reprogramming, demand base reporting for development partners and technically representing the project you are assigned on;

·      Experience in coordination and communication activities.

·      Ability to be proactive in team works.

·      Fluency in English, and good command of communication skills;