Procurement and Logistics Officer, reporting to the Head of Finance and Administration

at HELVETAS Swiss Intercooperation
Location Addis Ababa, Ethiopia
Date Posted June 29, 2021
Category Business Development
Facility Management
Job Type Full-time
Currency ETB


HELVETAS Swiss Intercooperation has the following vacancy for its office in Addis Ababa. The office in Addis provides integrated finance, administration and logistic supports to the programme team, and five fields offices located in Oromia, Sidama and Amhara regions. We are looking for young and motivated professional who fulfils the required educational qualification, knowledge, experiences and skills as described hereunder. For more information about HELVETAS Swiss Intercooperation, visit our website:

Position Procurement and Logistics Officer, reporting to the Head of Finance and Administration


Main Task: Responsible for the planning, coordination and execution of procurement of good and services at Addis office; coordinate and respond to  the procurement and logistical need and requests of field offices and projects; handle the administration of contracts for procurement of goods and services; ensure timely settlement of payments based on verification of delivery of goods and deliverables; ensure procurement of goods and services are handled as per the established policy and procedures and donor requirements; maintain and update inventory of capital assets and coordinate physical verifications; Coordination of IT support service and maintenance; Oversee office equipment service and maintenance including utilities; handle travel booking, rescheduling and fare settlement;  schedule and coordinate  annual vehicles inspections, renewal insurance policies for all vehicles; schedule and coordinate daily feet management of the programme office; plan, coordinate and oversee  the tasks of Logistics Assistants;  coordinate the regular R&M of vehicles; provide logistical support for meetings, workshops and events including hotel booking; and perform other related and reasonable tasks.

Job Requirements

Qualification, Experience and essential skills:

A minimum of BA degree in Management or Business Administration, or  Procurement and supplies management, or related discipline; a minimum of 5 years of highly relevant solid working experiences in handling procurement ,administration and logistical tasks mentioned above, preferable in not-for-profit organization; excellent knowledge and understanding of internal control systems and procedures; skilful in processing procurement procedures; knowledge of  tax and other laws relevant to NGO operations; excellent understanding and practical application of procurement policies and procedures;  possess essential social competencies: positive attitude; team building and support; excellent communication skill; ability to manage stress and meet expectations; ability to deliver task on deadline; high level of accuracy; attention to details; accountability and responsiveness within areas of responsibilities and  open for learning and taking initiatives; ability to perform independently and interdependently; and advanced skill in using Ms-office applications (Ms-Excel, Word, and Access), and good command of English.

How to Apply

Terms and Conditions

A)      Duty station: Addis Ababa, with occasional travelling outside duty station

B)      Salary & benefits: As per the salary scale of the organization for the position, and benefit packages and other terms in line with HELVETAS National Personnel Regulation

C)      Posted date: 25th June 2021

D)      Closing date: 5th July 2021

E)      Duration of the Contract: Open (non-time bound)

F)       Start date: as soon as possible 1st August 2021


Applying Instructions

Interested applicants should submit their application, including a CV and supporting documents, with names and contact numbers of three referees by email at   Please indicate the Position you applying for in the subject when you apply via email.


HELVETAS is an equal opportunity employer focusing gender equality and social equity; hence, women candidates are highly encouraged to apply

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