Duties and Responsibilities - General

•  To adhere to existing working practices, methods, procedures, undertake relevant training and development activities, and respond positively to new and alternative systems.
• To maintain confidentiality and observe data protection and associated guidelines where appropriate.
• Handling Office documentation and administrative tasks: i.e. outgoing and incoming Letters and mails
•  Prepare weekly reports regarding activities and tasks performed during the week.
• Perform other duties related field as assigned by the supervisor.

Duties and Responsibilities - Specific

•  Maintain appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
• Receive the approved requisitions from the project management team/Consultants and process the appropriate documents procedures for foreign purchases/ Services/Contracts;
• Check and classify the precedence of the requisition and process as priority setting of the material needed.
• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch;
• Assist the Procurement Manager in maintaining current up-to-date procurement documents and Manuals.
• Preparation of management information and statistical reports as instructed and directed by the supervisor;
• Doing summaries and evaluating the offers according to the technical specifications.
• Following up with a letter of credits and payments.

• Minimum of BA degree in any fields of Engineering
• Graduated from Addis Ababa University with a minimum of 3.5 GPA
• Excellent interpersonal communications skill, Excellent in written and spoken English.
• Good command of word, excel and PowerPoint.
• Strong analytical skills
• well organized, efficient, ability to multi-task in fast paced, deadline-oriented environment
• Adaptable and enjoy challenges
• Confidentiality
• women applicants encouraged