BACKGROUND :

The Government of Ethiopia has received financial support from the World Bank to strengthen continental and regional infectious disease detection and response systems. MOH/EPHI is responsible for the administration of the project fund which needs considerable efforts to plan, administer, and follow-up. The project implementation Unit at MOH/EPHI is responsible for the administration of the project fund, and procurement activities which need considerable efforts to plan, prepare TORs, evaluate-tenders, award contracts and follow-up implementations.

For the effective implementation of this project, MOH/EPHI is looking for a procurement management specialist who will be responsible for the overall Procurement Management arrangements of the project, ensure the maintenance of sound arrangements throughout the life of the project consistent with agreements, manuals and project document and will work closely with project team and MOH/EPHI Finance and procurement directorate. The procurement specialist will provide the overall supervision and guidance to the project and MOH/EPHI on procurement issues and she/he will be the focal person responsible for procurement aspects of the project. The scope of work broadly includes procurement of goods and non-consulting services, works and consultancy services.

OBJECTIVE:

The objective of this post is to provide MOH/EPHI with the procurement capacity and enable the MOH/EPHI Procurement Team to effectively process procurement activities under the project. This will contribute to the success of the project as a whole.
Roles and responsibilities

The Procurement Specialist will be accountable to the Finance and Procurement directorate and the procurement Case Team leader and shall carry out the following activities:

Participate in overall planning, management, and monitoring of procurement activities of the Africa CDC Regional Investment Financing project by handling each phase of the procurement cycle as per the guidelines and instruction given from Finance and Procurement Directorate.
Preparation bidding documents, expression of interest(EoI) and request for proposals (RFP) as per /or that is consistent with World Bank standard bid documents (SBD) and follow up next procurement steps timely accomplishment after bidding document and RFP issuance.
Participate in the collection of data and preparation of technical specifications (together with the project beneficiaries) for the proper purchasing of services, equipment and goods needed for the project through local shopping.
Prepare General Procurement Notice (GPN) and Specific Procurement Notices (SPN) to be published in United Nations Development Business (UNDB) and/or national newspapers.

Draft, publish and float invitation of bids for the procurement of goods and Request of expressions of interest (EOI) for consulting services
Participate in the preparation of the project’s draft Procurement Plan taking into account envisaged. Implementation time for each procurement method.
Establish register of qualified consultants, including those replying to the request for EOI, for each activity to be carried out under the project.
Participate in the assessment of consultants’ qualifications and establishment of shortlists in accordance to Bank’s Consultation manual and Guidelines.
Assist in the operations of bid opening for the procurement of goods and consultants and in the recording and drafting of the Minutes of bid opening.
Evaluate bids, technical and financial offers made for the procurement of goods and recruitment of consultants under the project.
Prepare contracts for signature and receive securities.
Follow-up the timely receipt of goods and reports by suppliers and consultants in accordance to their respective contracts.
Prepare & coordinate procurement correspondence with the World Bank and follow up in all cases in which a “No Objection” is required.
Receive bidders and consultant’s complaints.
Keep records and files of all procurement documentation both in the case of activities subject to prior and post reviews by the World Bank and auditors.
Keep accurate records of procurement activities, including purchase register, deliveries and completion of works, for the use of procurement post-reviews and auditing by the Bank.
Carry out any other relevant duty that may be assigned by the Finance and Procurement Directorate.
Provide assistance as required by other projects and government regular work.
METHODOLOGY

The procurement specialist will work closely with the Finance and Procurement Directorate and Procurement case Team to assist in the procurement activity and improve the efficiency /quality of work in accordance with Guidelines & procedures of World Bank.
REPORTING

The Procurement specialist will be placed with the Project Implementing Unit and report to the Finance and Procurement Directorate related to the project activities
Duration of Position

The contract will be for one year but extendable depending on the satisfactory performance and the need as of business continuity
Location:

The consultant will be based in Addis Ababa and travel as necessary to regional MOH/EPHI offices

Job Requirements

Person Specification

Knowledge, Skills & Experience

BA/MA/MBA in supply management, marketing, management, Accounting, Economics fields which enables her/him to perform the duties specified above.
At least 10 years of professional working experience for graduate degree holders or 8 years for post graduate degree holders, preferably with experience in the areas of internationally financed development programs or World Bank guidelines and procedures
Good Command of English speaking and writing.

Interested applicants are invited to submit their application indicating for which duty station they are applying for, non-returnable CVs and copies of all documents together with original documents to Ministry of Health Human Resource Administration Directorate within 10 working consecutive days.

FEDERAL MINSTRY OF HEALTH

HUMAN RESOURCE ADMINISTRATION

DIRECTORATE

TEL: 0115159988

BLOCK 1 FIRST FLOOR

ADDIS ABABA