The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is undergoing institutional reform to enhance its credibility and capacity and conduct free, impartial and credible elections. Through the support of the United Nations Development Program (UNDP), NEBE has contracted ABH Partners to provide human resource recruitment and management services.

Accordingly, ABH partners would like to invite applicants who meet the below requirements to apply for the position of Procurement Manager.

Required number: One

Reports to: Chief Executive Officer, HQ of NEBE

Duty station: NEBE Head Quarter, Addis Ababa

Duration: 12 months with a possibility of extension

Salary:  Competitive

Expected Start Date: Immediately after concluding the contract

Purpose of the Role

Reporting to the Chief Executive Officer, the Procurement Manager will be responsible to oversee all activities regarding the procurement of materials, supplies, equipment and services for NEBE and also responsible to ensure contractual agreements are made as per the procurement law of the land and NEBE procurement policy.

Major Responsibilities

• Responsible for developing and reviewing NEBE’s procurement strategy, policy and standards;
•  Oversee the work of the procurement department, prepare operational plans and initiatives to achieve optimal efficiency and effectiveness of NEBE;
•  Compile procurement needs from departments, verify budget availability and prepare procurement plan for NEBE;
• Responsible for evaluating, assessing and selecting vendors based on capabilities, performance and consistent quality;
•  Proactively manage material stocks to ensure write-offs are kept to a minimum and coach the procurement team in a “we own the stock” mentality;
• Participate in developing and monitoring performance against the annual operating plan;
• Oversee the bid process and ensures that all applicable legal and contractual provisions/requirements  are met;
• Determine appropriate contracts for various types of procurement; review requisitions,  purchase orders and other documents for completeness, compliance, and accuracy;
• Assess and recommend robust asset registration and management system/technology ;
• Based on donors’ requirements and government procurement policy, prepare bid documents.
• Prior to preparing bid documents for project procurements,  review and ensure that documents meet applicable legal requirements (specification, bill of quantity and others), prepare bid documents based on the approved guideline;
•  Prepare and issue purchase orders in accordance with NEBE policy;
•  Oversee bid opening and selection process is done as per NEBE’s procurement policy and public finance rules and, follow up with the remaining procurement process;
• Ensure the quality performance of materials are in line with required standards
•  Study and analyze markets to make recommendations of possible specification and market price change which would represent savings without detracting from quality requirements;
• Maintains rapport and good working relationships with vendors; keep accurate vendors record;
• Evaluate inventory reorder levels and quantity price breaks to determine the most economical procurement of inventory and supplies in relation to NEBE’s cost of capital;
• Prepare monthly reports and reviews forecast of procurement commitment with concerned departments;
• Perform other tasks assigned by the supervisor.

• MA/MBA/BA in Procurement, Logistics & Supply Chain Management, Business Management/Administration and related fields
• For MA/MBA holders: at least 8 years of relevant experience of which 4 years on leadership position
• For BA holders: at least 10 years of relevant experience of which 6 years on leadership position
• Ability to remain highly organized while handling multiple tasks under tight deadlines
• Ability to show initiative, good judgment, and resourcefulness
• Strong interpersonal communication skill
• Solid experience on vender and general service management
• Strong conceptual analytical skill
• High level of computer literacy (words, excel, power point and other  soft wares)
• Strong organization and leadership skills
• Strong interpersonal skills to assist non-technical individuals with complex technical issues
• Not be a member of any political party
• Willingness to adhere to all principles of confidentiality
• Must value operating in a collaborative and cooperative environment
• Conduct self with integrity and function ethically