INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

Procurement Officer

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

Date: October 14, 2020

Vacancy No.  54/20

 Grade: 6C

Salary: USD 816

No of positions; (One)  

Type of Employment- Temporary for six months

Duty base and Position:   Addis Ababa

Dead Line:  10 days from the date of announcement

JOB SUMMARY

The purpose of the Procurement Officer position is to collect Proforma Invoices on approved purchase requisition, prepare offer analysis and purchase orders, check quality of items to be purchased, submit purchased items to storekeeper and reports to her/his supervisor. She/he effects procurement in timely and cost effective manner and in compliance with CARE Ethiopia’s procurements policies and procedures. Procurement Officer informs requesting units status of their respective purchase requests and ensures that purchases are made in the best interests of CARE.

RESPONSIBILITIES AND TASKS

 Handling Local Purchases

§  Receives approved Purchase Requisitions (PR) for procurement of goods and services (booking and air ticket purchase, consultancy, vehicle and office equipment maintenance);

§  Collect Proforma Invoices and presents to the supervisor for further processing or approval;

§  Inquires immediately more specifications from requesting units if the PR is not clearly specified and completed;

§  Handles Field Office purchases when required;

§  Prepares detailed bid analysis based on Proforma Invoices and prepares Purchase Order in the name of selected supplier using accounting software;

§  Ensures that purchases are made in the best interests of CARE;

§  Deliver PO for collection of goods;

§  Collects purchased items from venders and submits to the storekeeper against official Goods Receiving Note (GRN) of the organization;

§  Ensures timely preparation of cheque or CPO in order to avoid unnecessary delays in executing purchasing activity.

  Documenting and Reporting:

§  Files all procurement documents in an orderly manner for control and reference purposes;

§  Prepares weekly procurement status report and submits to the supervisor;

§  Regularly up dates the supervisor of all partial collection of the procured goods;

§  Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.

QUALIFICATIONS (KNOW HOW)

A) EDUCATION/TRAINING

Required:

§  College Diploma in purchasing.

B) EXPERIENCE

§  4 years of experience in purchasing activities.

C) TECHNICAL SKILLS

Required:

§  Proficiency in computer (Microsoft, Word, Excel);

§  Good command of written/spoken English;

§  Driving license;

§  Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

Desired:

§   Knowledge of different donor requirements

D) COMPETENCIES

Respect, accountability, courage, excellence, accountability, contributing to team success, customer focus, interpersonal skill, planning and organizing, proactive problem solving, stress tolerance.