Procurement Officer

at Oxfam
Location	Gambela, Ethiopia
Date Posted	March 3, 2022
Category	Procurement
Job Type	Full-time
Currency	ETB

Description

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Operations	TEAM: Logistics Team
LOCATION: Gambella with frequent travel to the field office in Gambella Region	CONTRACT TYPE: Fixed Term Contract
GRADE: D2 National	JOB FAMILY: Property and Logistics
SALARY: As per the Oxfam benefit Package	HOURS: 37.5 hours per week
FLEXIBLE WORKING We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
TEAM PURPOSE: The Logistics Team is part of the business support team accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards and procedures. In particular, the team provides professional, business-focused service on logistics, delivering proactive and solutions-based approaches for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organizational results and support the achievement of programme outcomes. JOB PURPOSE: The procurement Officer is to work as part of the logistics team, managing all responsibilities related to local procurement, The procurement officer is responsible for ensuring quality in procurement management support across the Gambella programme and must be a good user of the Helios system.
POST HOLDER REPORTS TO	Logistics Coordinator
JOBS REPORTING TO THIS POST	None
BUDGET RESPONSIBILITY	Yes
KEY RESPONSIBILITIES Plan, manage and provide technical advice on procurement activities, following rules, procedures and regulations. Issue local tenders. Evaluate offers and make recommendations for the finalisation of purchases and the award of contracts. Participates in the selection of suppliers based on criteria and conducts a comparative analysis on supplier prices. Carrying out a market assessment to identify potential vendors and evaluating the performance of the suppliers Develops call for proposal, call for acquisition, issue RFQ and Purchase orders. Review technical proposals of suppliers and gain economic savings then increased service levels from suppliers Ensure that Oxfam procurement procedures are followed and that authorization levels are respected Coordinate shipping and delivery arrangements of purchased commodities and equipment. Liaise with organisation-appointed inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries. Manage and coordinate negotiations with all interested parties including contract disputes and claims. Prepare reports on procurement activity on a weekly/monthly basis and submit the reports to stakeholders Maintain an accurate physical filing system in place for audits purposes and in compliance with OGB archiving systems. Provide excellent customer service and ensure that a professional manner is maintained with customers at all times Perform other related duties as required.

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work

For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

Experience, Knowledge & Competencies

Essential

Bachelor (BA) or Degree from a recognized university/college in Operations, Business, Logistics or other areas that bring an added value to the related job.
Relevant logistic experience of 4+ years for BA holders or 6+ years for Diploma holders in Logistics and Supplies management preferably in an international NGO
Qualifications and/or extensive experience in supply chain-related skills
Strong analytical and strategic planning skills.
Excellent diplomacy, tact and negotiation skills, and good interpersonal and team skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
Willingness to travel 30% to field bases and Addis.
Good working knowledge of English,
Experience in insecure environments, and knowledge of the principles of security management.
Sympathy with the aims and objectives of Oxfam.
Commitment to humanitarian principles and action
Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into logistics programmes as an advantages
Demonstrated experience of integrating gender and diversity issues into logistics programmes as an advantage.

Desirable

Previous fieldwork experience, ideally with non-governmental organisations.
Good knowledge of the Helios system.
To be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes.

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