Procurement operator L3-SITE

at BGI Ethiopia
Location Addis Ababa, Ethiopia
Date Posted June 23, 2020
Category Delivery
Job Type Full-time
Currency ETB


Purpose of the job

The major purpose of the job is to facilitate back-office tasks of technical procurement. This includes daily CMMS & Local Purchase follow up system updates, payment facilitation, RN facilitation, maintaining purchase information in a secured manner, make easy for access & issuance upon request.

Main duties & responsibilities

  • Register & allocate new RFQ to the purchaser.
  • Submit price to the system, to upload PFI [Proforma Invoice] to the system.
  • Prepare PA [Payment Authorization, Suspense] & facilitate payment.
  • Collect the pipeline purchase status & update daily to the system.
  • Respond timely to all query from CMMS team on cleaning
  • outstanding purchases.
  • Offer full & timely clarification for finance & user units.
  • Upload CASI [Cash Sales Invoice] to the system.
  • Facilitate RN issuance, after item delivery to store, and submit complete
  • document to finance for the closure of purchase.
  • Maintain all relevant purchase documents safely in a secured manner
  • & make accessible to relevant bodies.
  • Follow all purchase request in the site & work jointly with Buyer
  • to make efficient & effective purchases.
  • Generate the periodical reports as required by users.
  • Carry out the Technical buyer driver tasks in his/her absence/workload.
  • Make timely & full response to all query from Central procurement team &
  •  obey instructions accordingly.
  • Carry out other supportive tasks in the department, during staff absence/workload.

Job Requirements

  • Have intermediate knowledge of Microsoft applications (especially MS Word, MS Excel, MS Outlook)
  • Hand on skill to communicate the suppliers & requestors on mail.
  • Ability to work on Database
  • Skill to work on Web-based Local Procurement follow up system,
  • The right attitude to be a good team player,
  • Ability to respond to urgencies,
  • Result oriented, attention to detail.
  • Respect the company rules & regulations of safety.

Expected Education and Experience

  • Field of a stream: Management Information System, Computer Science/ ICT, Supply Chain Management, Business Management, related discipline.
  • 2-year direct work experience in similar responsibility or industry.


Applying Instructions

Interested applicants who fulfill the above criteria can submit their CV and application letter online at within 5 working days effective from the announcement of this notice.

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