|Location||Addis Ababa, Ethiopia|
|Date Posted||July 19, 2021|
|Category|| Business Development |
|Job Type|| Contract |
I. JOB SUMMARY:
The purpose of the Program Coordinator (PC) position is to to ensure that design, implementation, monitoring and evaluation of all programs/projects are in accordance with CARE Ethiopia’s mission, strategic objectives and program approaches and to address systemic and underlying causes of vulnerability to poverty in particular to women and youth in urban, peri-urban, semi-urban and transitional locations. The PC coordinates programmatic, financial, managerial and reporting requirements associated with all CO programs/project to ensure CARE complies with donor and Government of Ethiopia requirements. In collaboration with the CO technical teams, the PC will develop plans for enhancing field office capacity to carry out these projects, and draw lessons for increasing impact and sustainability of program outcomes. She/he establishes and maintains effective working relationships with key government partners, NGOs, private sector actors, donors in targeted workstreams and those in the same geographic areas. She/he will represent the project and CARE with external stakeholders as appropriate.
II. RESPONSIBILITIES AND TASKS:
Job Responsibility #1 STAFF MANAGEMENT: 25% of Time
- Manages and supervises, leads guides and supports technical advisors based at the country office and seconded staff within ministries and bureaus of partners and at field level (project implementation sites).
- Ensures the development of key leadership, management, financial and administrative skills of direct reports to increase their capacity to develop and undertake major initiatives and assume larger responsibilities to further expand program/project impact and sustainability;
- Supports the development of high performing teams at the program/project operational area level and ensures that appropriate procedures and policies are followed;
- Completes all CARE performance management activities including: performance planning, monitoring, and annual performance appraisals. In consultation with the Program Director and HR Unit, takes appropriate personnel actions to address problems.
- In keeping with CARE’s gender policy collaborate with the HR to ensure competent female candidates apply for vacant posts, fair assessment of examinations and sincere application of affirmative action.
- Works with SLT members to advance CO’s efforts in promoting and realizing diversity and gender objectives within the organization and programming.
Job Responsibility #2: Program Planning, Monitoring and Evaluation 25% of Time
- Leads/Supports the development of new program initiatives/project designs based on the program approach as well as lessons and evaluation results of current and completed projects. Support CO and FOs to assess their programs (and project) effectiveness, to identify program gaps and to develop concept papers, in coordination with the programs/PQL/RM, on critical interventions to advance efforts towards accomplishment of the CO’s strategy in Women and Youth programming.
- Monitors and adjust strategies to maximize program quality and impact. Monitors project objectives and areas for correction, and ensures that appropriate follow-up actions are taken.
- Works with FOs to ensure FO program initiatives progressively include communities and local organizations in participatory planning and implementation of development projects;
- Takes initiatives to progressively include communities and local organizations in participatory planning and implementation of development projects;
- Ensures that the Project interventions are implemented according to agreed upon plans and signed agreements.
- Ensures gender impacts of the project are timely and appropriately monitored, analyzed and reported through monitoring and evaluation system.
Job Responsibility #3: Program Implementation and Technical Support 20% of Time
- Supports the development of detailed implementation plans (DIP) of each initiative under the unit, ensuring quality and alignment with the program and strategy goals.
- Works with Field Offices and Program Department staff to assess and identify technical assistance needs with regard to technical skills, supervision support, etc. for new and ongoing programs/projects;
- Capacitates program staffs and FOs to mainstream and adopt organizational core values, policies, procedures and program approaches (e.g. RBA, GED, underlying causes of poverty, CI program standards and principles) are clearly understood and adhered to in the daily functioning of the field offices and that information to monitor program progress and organizational performance, including periodic audits, is collected and used for organizational learning, decision-making and reporting, and for promoting innovations;
- Ensures that appropriate technical, administrative and financial support is provided by the respective departments and sections of the CO to enhance the capacity of the the programs/projects/field offices to effectively undertake and support program implementation with progressive degrees of decentralization and autonomy.
Job Responsibility #4: Financial Management 15% of Time
- Monitors budget utilization and sets systems to improve financial management and utilization of program budgets per plans and commitments made to donors and government, and that appropriate revisions and adjustments are made when needed;
- Identifies needs and facilitates access to appropriate support and training by the CO finance to Projects/ Field Office to produce timely and accurate reports alerting management of low/high burn rates and proposing appropriate measures to improve budget utilization.
- Lead the preparation of new project/program budgets under the unit.
Job Responsibility #5: Networking and Learning 10% of Time
- Establishes and maintain formal and informal communication mechanisms with government, community partners, donors and other stakeholders particularly with agriculture, markets/trade/commerce and financial related sector.
- Ensures that reports are prepared and submitted to concerned parties, donors, government counterparts and CARE members on time and in a professional manner;
- Keeps up to date with developments in the program, including promising practice examples in-country and internationally, and ensure ongoing personal development and learning;
- Leads and participates in the documentation and dissemination of lessons learned.
Job Responsibility #6: 5% of Time
- Perform other duties as assigned
III. PROBLEM SOLVING (Thinking Environment)
While the incumbent will face all three levels of problem-solving, the biggest challenges belong to category number three. The reason for creating this position is to increase the program’s/project’s and Field Offices' capacity to think, analyze, plan and operate more strategically in terms of addressing the underlying causes of vulnerability and poverty. This will require better understanding and use of different tools and programming approaches for identifying, analyzing, prioritizing, implementing and evaluating those interventions with highest potential for increasing the target population's wellbeing and improving their health outcomes in a sustainable manner (interventions with highest potential for sustainable behavior change towards health behaviors and mitigating impacts of undesired outcomes). Development of leadership skills and enhancement of effective management and administration practices will be at the center of this position.
IV. GENDER EQUALITY
- Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
- Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming
V. QUALIFICATIONS (KNOW HOW)
- Master’s Degree in Development related fields of study livelihoods, enterprise development, markets, business, finance, economics,
- Experience and familiarity with issues related to gender equality, strategies of the government of Ethiopia
- 8 years of experience in development and management of multi partner complex Projects/programs focused on economic empowerment, accountability, governance, job-creation, gender equality, market inclusion, financial inclusion interventions.
- Significant exposure to projects involving networking and multiple partnerships, particularly related to economic empowerment issues, women’s economic empowerment, social analysis, participatory governance and advocacy;
- Experience in the design and delivery of market-based solutions.
- Working knowledge of programming with vulnerable and marginalized women and girls, and communities.
C) TECHNICAL SKILLS
- Expertise in women’s collectives;
- Proficiency in verbal and written English, proposal development, strategic and operational planning, budget planning and management, monitoring and evaluation, report writing;
- Proficiency in standard office software package;
- Demonstrated leadership ability to inspire and empower others;
- Good interpersonal communication skill and ability to effectively liaise with government, community leaders and other stakeholders;
- Firm belief in teamwork, gender equality, and conceptual understanding of participatory approach and sustainable development.
- Knowledge of local languages;
- Skills in organizing and facilitating training events;
- Expertise in one or more of the following program areas: value chain development, income generation, market systems, good governance and gender.
Respect, integrity, diversity, excellence, adaptability, stress tolerance, innovation, building partnership, communicating with impact, coaching, facilitating change, developing teams, initiating action, strategic decision making, planning and organizing, leading through vision and value.
V. FREEDOM TO ACT
The incumbent’s decisions are prime in terms of the daily functioning and operation of the field offices in programming, management, financial and administration areas; her/his decisions are contributory in terms of the CO's long term development focus and organizational policies and procedures.
The PC is the key decision maker in terms of staffing but requests and takes into account input from the SLT and Human Resource section.
B) Financial Accountability:
The $ amount of the budget managed is $ 3 million cash per annum.
The $ amount of signing authority for this position is single signature $ 15,000 and jointly up to $ 25,000.
VI. CONTACTS/KEY RELATIONSHIPS
The incumbent is expected to establish and maintain open and cordial relationship with regional and federal government partners, local government officials, donors and other development organizations working in the geographical area in order to obtain the required support and collaboration for the smooth coordination and implementation of program/project activities.
The PC is also expected to maintain good working relationships with CARE staff in other programs, projects and field offices and at the CARE Addis Ababa to promote and ensure complementary of development efforts and synergy of results.
VII. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED.
The position is based in Addis Ababa. At least 35% of time is spent in the operational area and overnight trips are often required.
CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.
CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.
By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.
HOW TO APPLY
If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through Ethio-Jobs
Only short-listed candidates will be contacted.
Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!
CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.