Job Purpose

• In line with the principles of Concern Ethiopia’s rules and regulation; To Assist the program Accountant in administering all resources pertinent to the department.
• To provide effective professional support for all Concern’s Emergency program managers and Admin/Finance Officers so as to effectively plan and manage their respective program budget.
• To ensure that all Concern mainstreaming policies, procedures and practices are incorporated into financial contracts, planning and implementation

Main duties & Responsibilities:

• In compliance with Concern Ethiopia financial templates, prepare and compile yearly financial plans and breakdowns for finance departments and programs respectively.
• In collaboration with Area co-coordinator, introduce and give trainings for newly developed financial report, formats or systems (if any) for program managers and senior program officers.
• Advice and support partners’ organizations on the proper implementation and adoption of financial rules and regulations set by Concern Ethiopia.
• Work closely with sector program managers in preparation of partners and directly implemented project budget.
• Undertake periodic inventory on the organization assets and transparently communicate with the relevant programs and departments.
• Coach and support program cashier to effectively discharge his/her responsibility
• Provide technical supports and advices for budget holders, purchase committee and float holders to effectively manage financial assets of the organization.
• Ensure that all program and project costs plan and expenditures are within Concern Financial and Accounting policies and procedures.
• Periodically revise annual program budgets and control each programs not to go above the allocated yearly budget.
• Periodically execute and submit Government, Donor and Concern financial reports and statements within the due date.
• Properly operate program office bank accounts by signing checks jointly with area coordinator or the appointed or authorized managers.
• Check all monthly financial reports compiled by the subordinates and submit both soft and hard copies to Concern Ethiopia in timely manner.
• Intuitively undertake surprise visits on the purchase processes and various program activities to ensure that activities are moving on the rules and regulations set by the organization.
• Check and approve weekly cash accounts, payrolls and other related documents are within the required standard and interest of the organization.
• Reconfirm and approve payments initially done by program cashier and properly post to the program/project budget.
•  Ensure that the program casher is following up the timely settlement of floats, fuel coupon, and cheque payments and deposing of all collections to the program accounts.
• Update audit and inventory findings for Area coordinator and report to HO
• Participate and facilitate conducive environment for proper execution of  internal and external auditing
• Fill the gap in due absence of program cashier
• Undertake periodic supervision and monitoring of partners financial systems and support if required
• Responsible for all partners’ budget quarterly supervision and preparation of pre-conditions for periodical budget release from Concern Ethiopia to respected partners.
• Maintain good communications within the team and ensure that all information is shared within the team, and that the Area Coordinator is kept informed of progress in meeting deadlines

 Financial Management

• Effectively and efficiently manage program budget and assets
• Assist in the tracking and managing  all finances allocated to program office
• Assist in the monitoring of under and over spending in each program/project budgets
• To attain our common vision.
• Periodically provide management accounts to program coordinator, managers and SPOs  so as to promptly control their expenditures

Networking

• Represent Concern at inter-agency, and coordination meetings pertaining to the Program offices or when requested by senior management
• Represent partner bi-annual meetings at head office level.
• When appropriate, represent Concern  at all relevant local government  meetings
• Liaise with Concern program staff and relevant staff based at head office.
• Representing the program office in liaise with banks and other financial institutions who are working with concern

Gender Equity

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization. 

Accountability 

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Person Specification:

• BSc Degree in Accounting or Management with minimum of two years or Diploma in  three years relevant experience
• Computer literate
• NGO experience is more  advantages
• Good communication and report writing skills
• Good negotiation skill with government and other agencies
• Good interpersonal skills and team player with sensitivity to cultural diversity
• Ability to work under pressure
• Ability to understand and respect the cultural, religious and political environment and to work well with staff and local authorities in a diplomatic

Competencies:

Knowledge of participatory approaches

• Know what constitutes a child or adult at risk and need for a safeguarding intervention.
• Able to identify a child or adult at risk of harm, abuse or neglect
• Ability to work with teams at distance and good team player
• Recognize how own actions impact on others.
• Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk.
• Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report
• Strong interpersonal and communication skills
• Computer proficiency
• Understands the legal, professional, and ethical responsibilities around information sharing.

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave