Project Event Coordinator

at Seven Communications Ethiopia
Location Addis Ababa, Ethiopia
Date Posted October 28, 2022
Category Other
Job Type Full-time
Currency ETB

Description

For a couple of projects and events, we are currently looking for an organized project event coordinator ideally with experience in BTL Marketing and Events/Project Management on a part-time basis.

Responsibilities

  • Project management: timeline, budgeting, and post-event feedback
  • Work with Production, Event, and Promotion Coordinators to make sure the festival is organized and runs smoothly/properly
  • Manage and coordinate event logistics: travel, venue information, and catering
  • Manage all pre-event planning
  • Securing sponsors, partners, and investors for the Festival
  • Oversee Coordinators and Manager, directing and managing their work plan for the Festival
  • Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
  • HR: Recruiting and managing a team of staff, giving full briefings
  • Procedure: Make sure that insurance, legal, health and safety obligations are followed
  • Oversee the dismantling and removal of the event and clear the venue efficiently
  • Report: Produce post-event evaluation to inform future events
  • Supplier and Vendor Relations: Manage contracts, orders, invoices, and delivery with festival vendors for the event
  • Promotion: Oversee the marketing campaign, materials, design and branding, ticketing, sponsors and benefit fulfillment
  • Create and maintain detailed operations sheets and records for the festival (master sheet where sponsorship money, payroll, revenue.. are tracked)
  • Organize and schedule venue, hotel, transportation and vendors for the Festival
  • Serve as primary Guest Artist liaison, managing schedules in collaboration with coordinators
  • Create and distribute guest artist schedules and coordinate hospitality needs
  • Assist Manager and Coordinators with administrative tasks throughout the Festival, including the gathering of data
  • Other duties as assigned/required

Qualifications

Ideally Bachelor Degree in Marketing, Business Administration, or similar.

Experience in Event Management, BTL Marketing, or Project Management is required.

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