General

·         Plan, organize and supervise supply chain related activities in the project, according to the context specificities, the operational needs and MSF protocols and procedures.

·         In line with MSF’s protocols, policies, standards and guidelines, ensure the implementation, monitoring and evaluation of the validated mission supply strategy .

·         Acts as a permanent auditor of the supply chain: as such, monitors the different supply processes as well as the use of tools and the accurate execution of the supply procedures and proposes adjustments where needed

·         Ensures the stability of the supply activities within regular and emergency intervention of the Projects.

·         Participate in the definition and update of annual project planning and budgets and revisions.

·         Links with the finance department to make sure that financial and donor requirements are correctly implemented and followed on.

·         Coordination of the order cycles for medical and non-medical supplies, together with the Project teams as per MSF standards and guidelines, using the Total Stock Review(TSR) when appropriate.

·         Participate in reports according to guidelines (Logistical Statistical Reports, KPI’s, Situation Reports(sitreps), etc.) and define and update the Country Supply Guideline

·         Ensure technical support to all camp sites/location regarding supply related tasks

·         Evaluates the HR-setup related to the supply team (team sizes, JD, organigrams, division of tasks and responsibilities), manages the different supply teams in the mission (Coordination + Project) and participates in the selection, follow-up (training and coaching) and evaluation of the staff under his supervision.

·         Offers a permanent technical support to the supply teams as well as to the other departments of the project (Fin, Med, …)

·         Attend weekly, bi-weekly, monthly meetings to report on stock levels and pipeline and to provide assistance with project requirements.

·         Provides a daily/weekly tasks plan to the supply team (Purchaser and Supply officer)

Ensures the following activities within the departments under his/her supervision resulting in an optimal service for the projects:

Purchasing and order management:

Coordinate, monitor and follow-up all national and international purchases and orders in the field. This function involves:

·         Validate the use of the supply related third parties (suppliers, transport companies ….) proposed by the supply officers or purchaser, together with the technical referents when needed.

·         Lead tenders and bidding contest according MSF procedures.

·         Validates contracts concluded with local suppliers together in collaboration with the finance department and supervisor.

·         Ensuring that purchasing procedures comply with the requirements established by MSF and local law.

·         Centralizes field orders, approving national and regional purchases up to a pre-defined threshold.

·         Coordinates after approval order processing, reception and dispatch, informing the projects on the progress.

·         Identify the best possible transport of goods in terms of quality, price, service and time for each type of goods and destination as well as organizing the logistics of goods transport to the projects ensuring compliance with the deadlines

·         Centralizes monthly stock report, analyses them and takes the necessary actions. Closely monitor the stock level (medical and non-medical) related to monthly consumption figure, expiry dates, excess drugs and possible shortages in the capital.

Administration

·         Ensures the correct implementation of the supply software and organizes training according to the needs. Ensures the quality and completeness of the Unifiled database.

Storage

·         Guarantees the standardization of warehouse management of both medical and non-medical

Inventories

·         In consultation with the immediate supervisor and in cooperation with Storekeeper organize 4 monthly (preferably, a week before 4M, 8M & 12 M) physical stock counts in the.

·         Ensure inventory and follow-up of the missions fixed assets.

-          Medical Coverage : Asper organization Medical policy

-          Hardship Allowance of 5,500ETB

·         Terms of employment: 6  months with possibilities of extension