Duties and Responsibilities:

• Offering administrative support across the organization
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• coordinate front-desk activities, like (Answer and forward incoming phone calls
• Ensure reception area is tidy and presentable
• Provide basic and accurate information in-person and via phone/email- Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
•  Make travel arrangements and schedule meetings
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed.

Education: 

• BA Degree in any field of study

Experience:

• Minimum 1 years of proven experience as a Receptionist, PA, Front office Representative, or similar role.

IT request:

• Basic Microsoft office management

Language Competency:

• English and Amharic Proficient (written, spoken, reading)