Secretary

at Ries Engineering Share Company
Location Addis Ababa, Ethiopia
Date Posted December 4, 2019
Category Administration
Business Administration
IT / Information Technology
Secretary
Job Type Full-time
Currency ETB

Description

Duties and Responsibilities

  • Organizes and administers the office she/he is responsible for;
  • Type’s letters, reports, memos, minutes and other relevant documents;
  • Compose letters, memos as per the instruction of the supervisor;
  • Receives incoming mails and distributes outgoing mails to the concerned offices;
  • Handles incoming and outgoing telephone calls;
  • Keeps office documents and correspondences in proper filing system;
  • Ensures the safe keeping of confidential documents;
  • Handles incoming and outgoing letters faxes;
  • Requests stationery materials every month by filling the necessary requisition form;
  • Schedule appointments to immediate supervisor and reminds when they are due;
  • Screens issues that require the supervisor’s attention according to their nature of priority;
  • Properly operates machines installed for secretarial duties of the office;
  • Handling secretarial duties such as preparation of minutes, giving reference number for incoming and outgoing letters, etc;
  • Transmits messages, instructions, circulars and reminders to concerned work units;
  • Maintain personnel files for all employees in methodical and confidential manner and ensure files and other information are kept under strict confidentiality;
  • Display a pleasant manner and positive attitude at all times and to promote a good company image to employees and colleagues;
  • Taking minute notes and distribution
  • Capable of writing letters and messages independently with limited supervision

Job Requirements

Requirement

  • BA in Business Administration and Information Systems/Diploma in secretarial Science and Office Management or  related fields.
  • 6 years of proven experience in office management or related activities.

Skills

  • Strong Communication skill in English both in writing and speaking.
  • Excellent interpersonal skill.
  • Demonstrates a high degree of confidentiality in interpersonal interaction.
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality

 

Applying Instructions

Interested applicants are required to submit their application, CV and supporting documents through resco.vacancy@riesethiopia.com within 10 (ten) working days from the date of announcement.

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