BACKGROUND OF THE POSITION

The purpose of the Senior Accountant position is to provide record keeping and office support services, handles & manage cash of the project, prepare payment documents and bank reconciliation, keep financial records and documentation as well as prepare reports of the project. In addition, she/he supports the finance team leader to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor, the Project  Manager as required. the SENIOR ACCOUNTANT will have the following roles and responsibilities:

Specific Activities:

• Prepare payments documents , attendance sheets and others all payments the project is making
• Manage the project bank account, including preparation and recording of payments, preparation of monthly bank reconciliation.
• Handle and manage project cash in a generally accepted standard norm.
• Prepare monthly account reports to submit to supervisors
• Review all payments against the budget and established rules and regulations.
• Assist the supervisors to review/ analyze monthly budget monitoring report for timely comment and if any adjustment .
• Manage the operations of the project compound including telephone, electricity and other project equipment’s.
• Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on timely utilization of the materials with the respective staff.
• Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by project finance team leader, Project Coordinator, or deputy commissioner or commissioner and approved by. disaster risk reduction and rehabilitation directorate director.
• Verifies source documents for proper approval/authorization before they are filed and recorded.
• Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
• Conduct payment cheque for different purchases, community and partners staff trainings, project staff and any other payments checked by accountant and project coordinator and approved by directorate director.
• Ensures that all unused official documents and vouchers of the projects are properly registered and are available in sufficient quantity.
• Maintains filing of all financial documents and reports;
• Report and follow up outstanding & unsettled payments and receipts.
• Maintain office records and reference files on various subjects for easy access and reference;
• Handle all incoming and outgoing correspondences, file in a chronological order.
• Ensure that all procurement documents field in a good manner;
• Keep project plan document for procurement in a separate file for reference;
• Ensure that accuracy of procurement documents and integrity of the procurement process;
• Provide insightful information and expectations to senior executives to aid in long-term and short-term decision making.
• Review financial data and prepare monthly and annual reports.
• Establish and maintain financial policies and procedures for the company
• Understand and adhere to financial regulations and legislation by being updated to new circulars, regulations, guidelines and proclamations of the government in regards to tax laws.
• Prepare a standard format, template and work instructions in regards to finance and planning.
• Based on Annual and monthly budget plan prepare cash flow forecast for the financial year and update quarterly.
• Perform other duties assigned by the supervisor.

JOB REQUIREMENT

• At least 08 years for BA and MA professional combined experience in the following fields: Accounting, Accounting and Financing for accountant position
• At least 04 years’ experience as team leader in positions in government sectors or NGO or UN agency.

Profesional background:

• Good communication skill and capacity to build quality working relationship.
• Good computer skills ( Peach tree or/and QuickBooks, word, Excel, power point and different software application is mandatory)
• Experience with the implementation of European Union or UN administrative and financial rules and procedures is advantageous.
• Co-operative and willingness to work under stress or pressure.
• Respect culture and belief of the working environment or traditional communities.
• Value the knowledge and ability of the working organization and community.
• Ability to adapt to the existing environment.
• Willingness to multi-task and work on own initiative.
• Good team player and team builder.
• Capacity to plan and organize own work with minimum supervisor.

Language skills:

•  Bilingual Amharic and English (written and spoken)
• For Somali Regions Somali language would be advantageous.

Reported to : Project Manager (PM)

• Duty Station : Addis Ababa, Hawassa, Somali Regions ( With frequent travel to field)
• No. of Employees : 03 (Three)
• Languages : English, Amharic
• Opportunity Type : Contract – 12 months (with possible extension)
• Sectors : Disaster Risk Management
• Expected Starting Date : April 15 , 2020
• Organization : National Disaster Risk Management Commission (NDRMC)
• Salary Scale : Project salary scale + DSA as project Scale travel costs will be as per project scale will be covered by European Union project’s budget.

• Registration date : 10 days after the date of the announcement
• Deadline : April 1, 2020

Submission of applications

For All positions applicants could Summit their application in person at Betwoded Behiru Building 2nd floor beside Dembel City Center infront of Oromiya Adiminstration Office.
For Hwassa aplpicants could Summit their application in person at SNNPR Disaster Risk Management Office infront of Hawassa University at the Building of Regional Agriculture and Natural rewsource management.
For Somali Region, aplpicants could Summit their application in person at Regional Disaster Prevention and preperdiness Office ot 06 Kebele
Submission of application via postal address, must be provided before the last date of registration.
The application should necessarily include the following:-

Specially elaborated CV adapted to the profile stated in this ToRs, It should also include evidences (work certificates) of the most relevant work experience related to the required profile.
Technical proposal for the performance of the PM position. This should include the following topics:
Scope of the work:

Objectives and concrete deliverable results.

Indicators to assess PM’s performance, considering the Project.

Work quarterly Chronogram

NDRMC , Human Resource Management Directorate.

P.O. Box 5686 Adiss Ababa, Tel, 011-5-51-27-72 and 011-5-52-77-94

Female candidates are highly encouraged to apply; only short listed candidates will be contacted.