Job Purpose:

The Cashier for Cash Accounts performs Cash, Fuel and Float management of the head office. This includes daily cash collections, payments, postings, keep tracking of these accounts using the standard Concern’s tools and formats, and ensure controls over cash is adequately maintained. The post holder also performs other related activities as requested by the line manager

Main duties & Responsibilities:

The Cashier – for Cash Accounts carry out the following tasks:

Cash Management:

• In compliance with Concern’s policies and procedures, assist implementation of country specific policies at the respective project offices, such as authorization limits, cash holding limits, cash movements, use of bank payment instruments, etc.
• Ensure the availability of petty cash in the safe-box all the time.
• Prepare Cash payment Vouchers for all head office Cash payments.
• Collecting cash on behalf of Concern Ethiopia by issuing the organization official cash receipt.
• Replenish petty cash fund as per the organization “petty cash” fund policy and procedure
• Perform daily posting of all head office Cash transactions in the excel Cashbooks.
• Ensure timely update and completeness of all the Cash and Float Control sheets.
• Responsible for Fuel Voucher and Fuel Card management including receipt, issuances and maintaining Fuel voucher and Card registers.
• Responsible for float holding of Addis Ababa project trainings/meetings/events and timely liquidations.

Controls and Safeguarding:

• Follow up outstanding floats with staff and ensure timely liquidations.
• Report outstanding floats to the Finance Manager on a weekly basis.
• Collect weekly/ monthly cash counts and Fuel Vouchers from all Concern Ethiopia offices for central filing. Keep clear communication and tracker for missing Count reports.
• Responsible for preparing yearly Dublin Confirmation (statement) of no cash floats at 31st of December every year.

Finance Documentation:

• Label all bankbook box files clearly as per Concern’s Archiving policy.
• File all Cash Transaction Vouchers in numeric order.

Other Duties:

• Perform gap-filling role for a similar position in the Country office locations, when necessary.
• Carry out other related activities in line with month-end and year-end task plans.
• Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.
• Ensure Concern WWE’s safeguarding, anti-fraud and whistleblowing policies are adhered to all the times

• Undertake any other duties as may reasonably be assigned by the line manager/s.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

 Gender Equity

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Person specification:

• BA in Accounting or similar with minimum of 1 year relevant experience or Diploma in accounting with 3 years of relevant experience.
• Strong attention to detail.
• Computer Literate – Microsoft office package.
• Very good written and verbal communication skills.
• Honesty and Integrity.
• Cross cultural awareness and sensitivity.

Competencies:

• Knowledge of participatory approaches
• Ability to work with teams at distance and good team player
• Capacity Building skills
• Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report
• Recognizing potential indicators of adult and child abuse, harm and neglect.
• Able to identify a child or adult at risk of harm, abuse or neglect.

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave