Vacancy Ref No:    HAI/Admin/ 005/20

Background

HelpAge International (www.helpage.org) is the secretariat to the HelpAge Global Network, which brings together a wide range of organisations and individuals working together to ensure that older people lead dignified, active, healthy and secure lives. HelpAge International’s secretariat is based in London, UK and closely works with its supporting network members- Age International, HelpAge Germany and HelpAge USA.

HelpAge has been operating in Ethiopia since 1992 and engaged on thematic sectors including social protection, health and wellbeing, emergency response and capacity building of local partners. Helpage is looking for a motivated programme Manager for its emergency response and resilience building effort in targeted woredas of Borena

Job purpose: The Senior Finance and Operation support officer, leading logistic and finance team members and collaborating with other colleagues and working closely and professionally. She/he will take initiative in the management and improvement for the logistic function by providing technical support to others.

Specific Responsibilities

• Ensure proper coding and close monthly accounts and ensure quality of work and follow up of spending.
• Ensure proper documents and filings related to each grant
• Adherence HAI to the financial and accounting policies, procurement policy & procedures and systems
• Adhere and implement HAI logistic policies and procedures
• Support and involve in preparing donors report
• Advice on application of logistics management best practice, systems and procedures
• Take lead in advising and supporting procurement plan of the field office and following up procurement process at all levels and ensure timely arrival of goods at its destination
• Ensuring stock control and using fast tracking sheet
• Ensuring timely monthly finance and logistic report

Department: Programme - support

Contract:  One year with possibility of extension

Responsible For: Liaison Logistic Support officer and Assistant Finance and admin officers

Responsible To:  Programme Manager (Borena)

Internal: Head of Finance & Operations, Finance Manager; Logistic support; Technical Programme Officers and Managers; MEAL Coordinator

External: Work with stakeholder

Qualification and experience

Essential

• MBA or BSC/ BA degree in the field of Accounting. extensive experience in the management of finance, logistics, donor’s compliance and reporting and bookkeeping and financial activities are required. For MBA 5 years of relevant experience; MSC/ BA degree minimum of 7 years’ experience, at least 3-year experience in INGOs is preferable
• Able to work with his/ her team members in line with organisational priorities and have the ability to cooperate and support others so as to drive high quality work
• Ability to communicate effectively with all stakeholders and work under stressful environment conditions
• Capability to engage and demonstrate on data analysis and interpretation
• Understanding issues of older persons
• Willingness and interest to work with a network/partner focussed approach and being computer literate (word processors, spreadsheet, database, statistical packages, etc.)
• Having good analytical skill, self-managed, committed, knowledgeable and confident