The Senior Finance Officer -Sub-grant's is in charge of the IRC Ethiopia Program sub grant management functions, including managing Budget Vs Actual, partnership capacity building and assisting the finance manager on grant and sub grant management.

Detailed Responsibilities:

Partnership/Sub-grant Process:

• Work with Partnership unit and technical staff to organize capacity and risk assessments for partners.
• Help facilitate the sub-award proposal review process as needed
• Further develop partnership templates and contracts in conjunction with the Partnership unit and finance controller /grants.
• Work in collaboration with Operation, other IRC finance team, and program staff to manage sub-agreements.
• Contribute to IRC Ethiopia partnership strategy development as needed/requested.

Partner monitoring & financial report verification:

• Support emergency response team in monitoring sub-grantee partner donor compliance and progress against objectives, developing monitoring tools as needed.
• Liaise with partnership unit for timely submission of accurate financial reports.
• Conduct monitoring trip to existing sub-grants
• Carry out all Pre-Award Assessments - including the defining of capacity building issues - for prospective partners and feedback to CP staff and HQ, in a timely and comprehensive fashion
• Review financial report submitted by partners and provides immediate feedback as necessary
• Carry out subsequent visits to partners who are selected, in order to develop a Capacity Building Plan with specific action points, incorporating this into the negotiation phase for the Sub-Grant Agreement transfers
• Conduct training to IRC partners finance staff
• Sub grantee finance Manager in regular review of sub grant policy and roll-out of new policies.
• Manage the sub award closeout process in compliance with donors and IRC regulations
• Coordinate communication between IRC Finance, grants, program and sub grantees.
• Ensuring that all partners submit their financial report on timely fashion and fund to be transferred to partners without delay
• Assist on post-award monitoring and filed visits to ensure that IRC requirements are being followed by the sub grantees.
• Ensure budget and other operational policy and producers are respected by partners.

Month-end Activities

• Review cash and bank journals for completeness and accuracy.
• Review journals from the Field office for completeness and accuracy.
• Post journals in SUN System after review by the Finance Manager-Operation.
• Perform balance sheet account reconciliation's and bring to the attention of the Finance Manager-Operation any matters that require his/her intervention.
• Perform SUN Backup for the master files.

Capacity Building:

• Contribute to the development of capacity building strategy, particularly under the emergency response program.
• Work with Partnership unit, and operations and technical teams to schedule and implement capacity building plans which may include formal training, mentoring, and experience sharing visits.

• Work with Partnership manager to establish linkages with other organizations that have capacity building programs, with the aim of experience sharing.
• Track and document assessments of the impact of capacity building interventions, including regular reports/updates on partner capacity building activities.
• Documentation and Reporting:
• Maintain comprehensive electronic files for the emergency response program, including partner files. And hard copied in their respective sub-agreement box files and label them correctly.
• Working with the emergency response team, review monthly internal reports, compile and submit partner reports into overall donor report, and support government reports/agreements for the emergency response program as needed/requested.

Budgets

• Assisting in the preparation and maintenance of the country's Operating Budget to ensure data is complete and maintained on a timely basis.
• Preparation of monthly management reports analyzing the use of sub-grantee funding versus approved allocation as well as spending analysis.
• Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Upload budget to online on time.

Other Duties

• Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
• Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.
• Contribute to team work and team play.
• Any other duties assigned by the supervisor

Minimum Qualifications

• 3 years of relevant work experience with MA Degree, 4 years for first degree, 6 years for diploma in Accounting, Management, Economics or related social science fields with a recognized professional certificate in accounting such as CPA.
• Good written and verbal skills in the English language.
• Basic proven managerial skill.
• Must be comfortable in being a proactive member of the department. Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
• Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to carry out responsibilities independently with minimal technical support from within the organization.
• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
• Good at role of facilitator and team player in solving problems.
• Committed to staff training and development

• Applicants can send their CV, application letter and copies of credentials following the link on ethiojobs.net.
• Please include 3 references from current and former employers.
• Applications will not be returned. IRC discourages phone calls or personal visits.
• Only applicants meeting the minimum qualification will be short listed and contacted.