Senior Human Resource and Admin Officer
| Location | Butajira and Addis Ababa, Addis Ababa, Ethiopia |
| Date Posted | July 2, 2021 |
| Category | Administration Business Administration Human Resource / HR Secretary |
| Job Type | Full-time |
| Currency | ETB |
Description
Summary
Green Way Farms is currently seeking a professional, high-performance individual to serve as an Senior Admin & HR Officer in the company’s Addis Ababa and Butajira office.
This individual will have the unique opportunity to help shape the future of a young, environmentally and socially-conscious agriculture business in Ethiopia, one of Africa’s most promising economies. Ideal candidates have experience in administrative and/or human resource related positions and are eager to join and support the Green Way Farms team.
Background
Green Way Farms is a specialty food company that produces premium, organic food products through a network of smallholder farms across Ethiopia. Our mission is to support sustainable farms and livelihoods for small scale farms across East Africa, while providing sustainable supply chains for our global customers.
Green Way Farms currently operates its flagship operation in Butajira, SNNPR, with 200+ employees, 200+ Partner Farms, and plans to expand to multiple new geographies in 2022. With a growing team, farmer network, and global customer base, we're on the lookout for capable talent with a passion for smallholder grown food and a deep commitment to improving its roots.
As a young, but growing company, GreenPath will develop new facilities and expand to new production areas in the months and years to come with a vision to become East Africa’s largest organic specialty food company.
The Senior Staff at the organization are a group of highly talented professionals with experience in Ethiopian export horticulture, and agricultural development sectors, as well as direct experience in the Ethiopian start-up context. Each member of the team has a passion for improving the lives of smallholder farmers and increasing access to organically and sustainably grown, high-nutritious foods, and is committed to seeing GreenPath Food realize its core objectives.
Job Requirements
Mission of Role
To support Green Way Farm’s office management, HR management, and general administrative needs; that legal requirements are fully adhered to; and that the Senior Management has the support it needs to execute the company’s mission.
Responsibilities & Outcomes
Green Way Farms is a growing startup that requires flexibility and leadership from its team members. As a result, all Green Way Farms team members are expected to provide active support across departments and initiatives. In addition to other occasional responsibilities and special projects, the key activities and corresponding outcomes for this role include:
Activities | Outcome |
General Administration | |
Support business and trade license renewal and document authentication, as needed | All company business and trade licenses, permits and other legal documents are maintained and current at all times |
Support the finance team with administrative needs and errands, as needed - including cash collection, payments, invoice delivery, etc. | All Butajira finances are maintained and orderly, payments are made and received on time, and no administrative task causes delays or prevents completion of operations |
Manage and book transportation, accommodation, training and events, and logistics - including flights, vehicles, hotels, etc. as needed | The company’s logistical bookings, training and events are planned, booked, and paid accurately, fully, and on time |
Human Resources | |
Manage Contract for all seasonal and permanent employees and workers | All professional staff and labor have valid and up-to-date contracts on file at all times in compliance with the labor law and company policies |
Manage job postings and screening for new hires and support hiring managers with screening, selection, and onboarding, as needed | All vacant roles are filled with high-quality candidates within the targeting hiring deadline |
Develop and manage a thorough company onboarding and policy refresher training process | All new employees complete a thorough onboarding process within 2 weeks of hire and receive annual refresher trainings on key company policies |
Ensure all foreign employees’ business visas, work permits, and residence IDs are obtained and renewed on a timely-basis | All expatriate employees are compliant with Ethiopian labor and immigration requirements at all times |
Manage disciplinary process, including manager training, template creation and filing and tracking of disciplinary warnings | Instances of non-performance are documented and Performance Improvement Plans are developed and monitored, as per the labor law and company policies |
Maintain ESG and certification records | All internal standards and certification requirements are maintained with clear documentation and internal control systems |
Lead annual review and updates of HR policies, including salary schedule reviews, COLA reviews, etc. and communicate policy changes to employees | All company policies are adhered to, including timely reviews of HR procedures, and all employees are well informed of the policies and any changes made to them over time |
Other | |
Proactively identify and/or execute other administrative support needs, as required | The company’s Senior Team has the timely administrative support it needs to execute the company’s mission; No administrative task causes delays or prevention of operations being completed on schedule |
Required Experiences/Skills
Undergraduate degree
3-5 years of relevant work experience
Expertise on Ethiopian Labor Code
Fluency in English
Medium to advanced computer and typing skills
Strong creativity and problem-solving skills
Excellent attention to detail
Experience managing vendor relationships
Passion for the Green Way Farms mission and values
Preferred Experiences/Skills
Experience handling business licensing, securing work permits, and liaising with regulatory institutions
Ability to translate from Amharic to English and English to Amharic
Ability to type in Amharic
Intermediate MS Excel skills
Exposure to agribusiness and/or large labor forces
Compensation
Compensation will include a monthly salary competitive with local market rates for relevant work
Reporting
The position reports to the Finance & Administration Manager, but works closely with the Managing Director, as needed.
Location
This position is based in both Addis Ababa and Butajira (50% Each), and other field sites, as required
Applying Instructions
To apply please upload your CV and and one-page cover letter explaining why you are particularly interested in and suited for this role.
Women candidates are highly appreciated.