Senior Operations/Logistics Consultant

at International Foundation for Electoral System - IFES
Location Addis Ababa, Ethiopia
Date Posted October 16, 2020
Category Business Administration
Facility Management
Logistics
Social Sciences
Transport
Job Type Full-time
Currency ETB

Description

PRIMARY FUNCTION/PURPOSE: 

The Operations/Logistics Consultant, under the leadership of the Operations/Logistics Manager, is expected to support the Operations Department at the National Election Board of Ethiopia (hereinafter ‘NEBE’) on a range of issues including supporting election operations and strategies for the coming general elections.

MAJOR DUTIES & RESPONSIBILITIES:

  • Support the development of operational/logistics plans, flowcharts, calendar and deployment plan for CENI equipment and goods;
  • Assist with  transportation and installation of the equipment, documents and supplies necessary for electoral operations;
  • Coordinate and assist with the conduct of the 6th general elections;
  • Support the collection of information on a wide ranges of issues related to elections operations;
  • Assist in the effective distribution of election materials to constituencies and polling stations
  • Support the effective utilization of warehouse areas and proper loading and unloading, stocking, safe keeping of items to prevent potential damages;
  • Assist in the handover of printed election documents in line with the set standard and at highest confidentiality, monitor proper stocking;
  • Assist in ensuring the organization and cleanliness of warehouse and stocked items, report any damage to the concerned department on a timely manner;
  • Support in monitoring counted and dispatched documents and items and ensuring that they are not exposed to damage during loading and transporting; also ensure that addresses are written correctly;
  • Assist in ensuring that received printed documents and other items are properly registered and then dispatched as per NEBE’s warehouse management procedure;
  • Support the dispatching plan and submission to concerned authority for approval;
  • Support the proper counting , coding, packing and readiness for distribution of relevant documents and items;
  • Assist in ensuring that all items are transported from Addis Ababa to polling stations in a cost effective manner and ensure safety arrivals;
  • Support in defining effective and efficient logistics business process to enhance service quality;
  • Ensure compliance with elections laws, directives, and procedures
  • Assist in the planning, organizing, and coordination of changes to the policies, procedures, or processes related to elections operations;
  • Closely collaborate with other staff in the Operations and Logistics department to create strategic plans and achieve established goals of the operations team;
  • Participate in relevant working groups/committees;
  • Undertake ad-hoc tasks assigned by supervisor as required.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment.

DURATION: 12 months 

EXPECTED START DATE: Immediately after finalizing contract.

Job Requirements

SKILLS & SPECIFICATIONS

  • Excellent verbal and written communication skills;
  • Highly organized with the ability to handle multiple priorities under tight deadlines;
  • Ability to undertake and complete tasks with limited supervision;
  • Excellent reporting and document handling skills;
  • Ability to handle sensitive issues with integrity and confidentiality
  • Demonstrated ability to operate well in a collaborative and cooperative environment.
  • Ability to show initiative, good judgment, and resourcefulness.

EDUCATION & QUALIFICATIONS

  • MA/MBA in Project Management, Business Administration, Political Science and International Relations, Law, Public Administration, Logistics and Supply Chain Management or related area required;
  • At least 10 years of experience in related field required;
  • Demonstrated professional experience and knowledge in logistics, operations, project management required;
  • Demonstrated knowledge and professional experience in election administration required;
  • Proficiency in Microsoft Word, PowerPoint, Outlook and Excel.

LANGUAGE SKILLS:  Fluency in English and Amharic required, other NEBE language preferred

TRAVEL:  Travel may be required.

 

Applying Instructions

 Interested and qualified applied applicant should apply through the email below

ifesethiopia@ifes.org

Please state the subject line of your email As "Senior Operations/Logistics Consultant"

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