SPECIAL VACANCY ANNOUNCEMENT

Open to Internal & External Candidates

About IOM

IOM Ethiopia’s Migration Management Unit (MMU) works closely with the Government of Ethiopia (GoE) to improve migration management and governance including countering trafficking in persons (TiP) and smuggling of migrants (SoM) and promoting regular labour migration channels as well as the migration-development nexus. In response to the challenges posed by irregular migration, TiP and SoM, MMU implements programmes with a focus on migrant protection and assistance including assisted voluntary return and reintegration (AVRR), voluntary humanitarian return (VHR), counter-trafficking (CT), humanitarian assistance to migrants in situations of vulnerability. In order to promote better migration governance and to foster the developmental potential of migration, MMU also works on technical cooperation and capacity building of government and non-government stakeholders with migration management mandates, labour migration and human development (LHD), and immigration and border management (IBM). The diversity of its programming makes it crucial for MMU to ensure the mainstreaming of crosscutting issues such as migrant protection and the adoption of a right-based approach throughout the project cycle.

IOM established Migrant Response Centres (MRCs) to provide direct and lifesaving assistance to migrants stranded in migration transit areas. The MRC also works to build the capacity of the Government of the Federal Democratic Republic of Ethiopia to respond to protection challenges in mixed migration contexts and to establish systems to identify and refer migrants in need of specialized services.

General functions:

Under the overall supervision of the Programme Coordinator for Migration Management and the direct supervision of the Programme Manager - Migrant Protection, the incumbent will support the Migration Management Unit in implementing MRC initiatives. He/she will:

Core Functions / Responsibilities:

1.      Assist in the planning, coordination, implementation and monitoring of migrant protection and assistance projects in close collaboration with M&E teams..

2.      Compile, summarize, analyse, and present all MRC weekly, monthly, quarterly and yearly reports.

3.      Monitor budget implementation and propose adjustments as necessary.

4.      Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5.      Draft status reports; compile and share good practices, opportunities, identify shortfalls in delivery, needs and challenges to the attention of MMU programme coordinator and suggest corrective measures to inform future interventions.,

6.      Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7.      Organize meetings, workshops and training sessions for counterparts/partners at the Federal and Regional state level and participate in delivering capacity building activities.

8.      Respond to complex information requests and inquiries; set up and maintain files/records.

9.      Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.

10.  Monitor work of implementing partners, develop and maintain stakeholder database for all MRC service providers and referral actors and report any non-compliance to the supervisor.

11.  Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

12.  Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.

13.  Perform other related duties as assigned.

Required Qualifications and Experience

Education

Masters or Bachelor degree in development studies, sociology, social work, law or other social sciences from an accredited academic institution.

Experience

·         Six years of relevant professional work experience providing direct assistance or services to populations such as migrants, refugees, beneficiaries of social safety programmes.

·         Proven ability to establish and maintain strong working relations with relevant Government and Civil Society/Community-based Organizations, Non-Governmental counterparts and international organizations.

·         Experience with project management approaches.

·         Familiarity with project monitoring and reporting.

·         Strong analytical skills (qualitative and quantitative) are an asset.

·         Advanced knowledge of Microsoft Office, with proven experience in Word, Excel and Power point.

Languages

·         Fluency in English and Amharic (oral and written).

·         Working knowledge of other Ethiopian local languages is an advantage

Competencies

The incumbent is expected to demonstrate the following values and competencies;

Values - all IOM staff members must abide by and demonstrate these three values:

·         Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

·         Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·         Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

·         Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·         Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

·         Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

·         Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·         Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

•          Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

•          Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

•          Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.