About IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants

General functions:

Under the overall supervision of the Head Resources Management Officer, SLO Addis Ababa and the direct supervision of Procurement and Logistics Officer, the incumbent will be responsible and accountable for the Warehouse Management activities for IOM Mission in Ethiopia.

Core Functions / Responsibilities:

Under the overall supervision of the Head Resources Management Officer, SLO Addis Ababa and the direct supervision of Procurement and Logistics Officer, the incumbent will be responsible and accountable for the Warehouse Management activities for IOM Mission in Ethiopia.

Core Functions / Responsibilities:  

•  Responsible for the effective planning and management of IOM warehouse operations in Addis Ababa and field offices and ensure safe and efficient warehousing and storage of all ES/NFIs and supplies in accordance with the Organization policy and procedures.
• Coordinate receipts/dispatches of ES/NFIs, to ensure accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting of goods movements in line with the organization requirements.
• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and that IOM standard procedures for goods handling and storage are strictly followed.
• Responsible to conduct and coordinate mid-year and end year physical verification exercise for all the existing warehouses as per IOM Warehouse Manual and timely reporting to GPSU.
•  Prepare regular and ad hoc reports and statistics on warehouse operations to support informed planning and decision-making.
•  Oversee safeguarding of ES/NFIs and supplies through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that goods are properly stored and that quality control actions are timely taken as appropriate following IOM established procedures.
• Responsible to generate Bi-weekly reports of the stock movement and balance for all the warehouses and a consolidated monthly report of dead stocks to be submitted to the Management and Project managers.
• Standardize security and safety checks at all IOM warehouses.
• Update and track inventory files and shipping documents and ensure proper filing routines.
• Liaise with Procurement and Logistics Officer to implement new initiatives, align with IOM good practices and ensure continuous improvement.
•  In coordination with the Procurement & Logistics Officer, to assess the strengths and the weaknesses of the warehouse operations and propose corrective actions to the management.
•  Identify training needs and efficiently plan trainings to ensure staff have required knowledge and skills to carry out their responsibilities.
• Supervise warehouse staff and to ensure high performance standards.

•  Any other duties as may be assigned.

Required Qualifications and Experience

Education

·        Master’s degree in supply chain management, Warehouse Management or related with 5 years of relevant work experience; or

·        University degree in Supply Chain Management, Warehouse Management or related with 7 years of relevant work experience

Experience

·        Minimum of five to seven years of professional work experience in Warehouse management is required with consideration to the above mentioned in the Education Section;

·        Experience working in International Organizations is an advantage;

·        Having a professional course (s) in Warehouse Management is added value

·        Excellent drafting capabilities, communication, and negotiation skills;

·        Good analytical skills, ability to interpret information, identify and analyze problems;

·        Good level of computer literacy, with proficiency in MS Windows / MS Office applications.

Languages

·       Fluency in English and Amharic (oral and written).

·        knowledge of other Ethiopian local languages is an advantage

Competencies

The incumbent is expected to demonstrate the following values and competencies;

Values - all IOM staff members must abide by and demonstrate these three values:

·       Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

·       Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·       Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

·       Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·       Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

·       Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

·       Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·       Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

•          Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

•          Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

•          Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.