SPIR II MEL Coordinator

at World Vision Ethiopia
Location Addis Ababa, Ethiopia
Date Posted December 27, 2022
Category Management
Job Type Full-time
Currency ETB


With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Lead the strengthening and implementation of SPIR II M&E system and ensure ownership of USAID/BHAs intensive M&E policies, guidance and requirements at SPIR World Vision/IP and field office level

  • Responsible for the harmonization and standardizing of BHA/SPIR II M&E processes, tools and requirements at WV regional Office/IP and field office level
  • Lead the monitoring, and evaluation activities of the SPIR II project at regional or implementing partner (IP) levels by closely working with all the team at SPIR Oromia Regional (IP level) and zonal (field offices) levels, and guide the team at all levels,
  • Contributes to preparations of detailed implementation plans (DIPs) at IP levels by ensuring that Detailed Implementation plans (DIP) activities and targets set at IP (regional level) are perfectly aligned with those activities and targets included at consortium level.
  • Supporting the IPs/regional and field level team to put a realistic target in the DIP, collect and aggregate quarterly data for DIP tracking (as per tracking table) so as to regularly gather information for quarterly reporting which will also input to the IPTT indicator values during annual results reporting, and produce DIP charts and
  • S/he is responsible for adopting consortium level IPTT by preparing IP/regional level IPTT with annual and LoA targets at IP levels, tracking progresses of those indicators quarterly and annually to feed in to consortium level IPTT tracking/results monitoring. Also, ensure target revisions when required.
  • Responsible for familiarizing IPs and field (zonal )office technical and MEL teams with USAID/BHA M&E policies, guidance and requirements ( SPIR IPTT, indicator handbook, PIRS, Theory of change, MEL Plan, tools) and ensure its ownership at all levels,
  • Conduct implementation quality monitoring (i.e., monitoring quality of project implementation at regular interval),
  • Coach/mentor field level team to collect, review and clean routine monitoring data with the required quality and standard using appropriate data collection tools, and then analyze and use the data for reporting, learning and adaptations at each IPs and field office level
  • Document and share critical findings for regional teams/IP and field office teams on a regular basis, by closely working with the Data analysis, Learning and Reporting Coordinator
  • Support the production of high quality quarterly, annual report (AR) and final reports as per quarterly and annual reports guidance, templates, and requirements together with the Data analysis, Learning and Reporting Coordinator
  • Support the production of high quality quarterly,  annual report (AR) and final reports for Oromia Regional Governments and WVE national Offices as per their respective templates, and requirements together with the Data analysis, Learning and Reporting Coordinator
  • Ensure quality data collection, cleaning, storage, processing, aggregation, analysis and reporting on a timely basis with the required frequency
  • Contribute to the development of SPIR II new data collection tools with the technical team, update existing ones and ensuring the production and smooth flow of quality M&E data from field offices to IP level as per BHA M&E policy and guidance, indicator handbook, SPIR II PIRS quarterly and annually,
  • Ensure that the data is collected with maximum accuracy, and reliability meeting USAID data quality standards by closely working with the MEL and technical staff at the field offices and the community facilitators/community health facilitators who are directly collecting the data in the field,
  • Support the implementation of SPIR II mobile data collection (MDC) and MIS systems at IP and field (zonal) office level by closely working with SPIR II consortium M&E and MIS team, and ensure on-line and off-line data collection using MDC/tablets unless otherwise paper-based is required for some data,
  • Responsible for quality data collection, data cleaning, aggregation, analysis, visualization, indicator counting and reporting against annul and LoA targets in the IPTT, and use of the data for production of high quality technical report (quarterly and annual report) at IP level including tracking DIP progress,
  • Regularly do on spot check for data verifications and quality and ensure the field office M&E team continuously do data verifications and on spot-check for meeting the required quality standards,
  • Lead on the IPs data management processes at all stages of the data life cycle and levels to ensure effective and smooth functioning of all the M&E processes, tools, systems and products by working with all IPs and field office team as well as consortium level M&E and MIS team,
  • Conduct routine data quality assessments at least once in a year and support the IPs M&E team in conducting the routine data quality assessments.
  • Ensure that the data collected using MDC at regular intervals (weekly, monthly,  quarterly and annually) are accurate, reliable, and conduct internal/routine data quality assessments or systematic desk review and field validation/ ground truth to improve data quality, and data management processes,
  • Work as custodian of all SPIR II data, or evidence gathered at WV regional Officee/IP level and reported to consortium level and others for audit purpose and future reference,

MEL capacity building for consortium level and IPs staff at all levels

  • Based on M&E capacity assessments or existing gaps at IP levels around SPIR M&E functions, the post holder will  continuously build the MEL capacity of SPIR II staff at IPs and field levels specially focusing on the field level M&E staff, technical staff and data collectors
  • Training on intensive donor (USAID/BHA) M&E policies, guidance, requirements including on BHA indicators, PIRS, and SPIR data collection tools
  • Capacity building on data collection, data cleaning, processing, aggregation, analysis, and reporting for field office technical and M&E staff at all levels (focusing on field office staff where there is real capacity gaps),
  • Mentoring of the field office MEL staff using various techniques (continuous daily support and, and mentoring MEL and program staff) on top of field level training so that all staff could own the MEL tools, processes, requirements (ensuring that all MEL task and requirements are delivered and adhered too) and use the data generated via M&E systems

Job Requirements

Master of Science Degree in Economics, Statistics, Social sciences, Development Studies and related fields

  • Very good knowledge of diverse M&E approaches, practices, and tools; analysis and use of M&E data,
  • Proven experience in quality data collection, cleaning, analysis, aggregation, and reporting
  • Understanding of USAID MEL systems, practices and approaches and BHA M&E requirements in particular
  • Excellent presentation, communication, writing, networking and partnering skills.
  • Highly skilled in data analysis using computer packages like Epi-info, SPSS, STATA,MS-Word, MS-Access, MS-Excel
  • Knowledge of mobile data collection like CommCare is an added asset
  • Participatory program design and M&E and management,
  • A strong aptitude for organizational change, innovation, learning, team building
  • Strong attention to detail and accuracy, excellent problem-solving skills, flexibility, and ability to work independently
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