Supply Chain Coordinator

at World Vision Ethiopia
Location Mekelle, Tigray, Ethiopia
Date Posted June 15, 2021
Category Business Administration
Job Type Contract
Currency ETB



·          Advise and seek approval of internal customers of modifications from original requests.

·          Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

·          Identify alternative supply sources for materials / services not under contract

·          Work with Logistics to ensure safe delivery and receipt of ordered materials

·          Resolve conflicts with deliveries and suppliers

Strategic Sourcing

·          Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.

·          Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

·          Lead negotiations for the assigned Categories.

·          Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

·          Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.

·         Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained

·          Integrating with sponsorship and other livelihood and re-greening projects and closely work with designate woreda and kebele sector staff and administration as well as other contributing partners towards leveraging resources and increasing outcomes.

·         In collaboration with other Livelihood and Environment projects Identify right seedling source, ensure 90% of seedling survival of agroforestry through complementing with alternate water harvesting, and execute energy efficient cooking stoves, apiculture and other components.

Supplier Contract and Relationship Management

·          Accurately complete the master data management form (or contract/supplier register)

·          Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

·          Ensure that contractual conditions and performance indicators are understood by the suppliers.

·          Identify & resolve or escalate contract-related issues both internally and externally.

·          Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

·         Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.

·          Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

·          Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers

·          Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting

·         Collect and analyze organization-wide data to support decision-making

·         Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

·         Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

·         Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

·         Track and analyze procurement performance and savings against established target levels

Process, Procedure and Policy

·         Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.

·         Advice management regarding any challenge / risks / impractical guidelines.

·         Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

·         Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Systems Development and Implementation

·         Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control and Compliance

·         Conduct supplier pre-qualification for all new-suppliers and maintain records.

·         Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.

·         Maintain proper filing and record keeping as per the guidelines set by the management.

·         Coordinate with Requesters to close out open POs in a timely manner.

·         Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.

·         Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.

·         Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Leadership and Coaching

·         Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement

·         Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems

·         Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.

Training and Capacity Building

·         Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems

·         Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.

Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management

Job Requirements

Qualifications Required : •      University degree in Business Administration, Procurement or similar degree, or equivalent experience (intermediate CIPS)

Work Experience: At least 2 years' experience in Procurement or Supply Chain.

·          Technical Skills and Abilities

·         Computer skill, proven experiences in working with community and diverse sector offices.

·         Effective in written & verbal communication in English and Amharic

·         Working Environment / Conditions:

The position requires ability and willingness to travel domestically 80% of time and willingness to travel domestically 20% of the time.


Applying Instructions

Interested applicants are required to Write Position Title and the place on the subject line of the email and attach Current CV with three references & fill employment application form which can be found ) and email before the closing date of this announcement to or through


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