ROLE PURPOSE:

Coordinates procurement orders with concerned programs, departments such as Administration and Finance to ensure that the right commodities are requested, responsible for the day to day management and coordination of Bale field office SCI owned & rental vehicles and ensure timely procurement and delivery of goods and services to the requesters. Coordinates the overall admin functions of the organization and oversees staff under him.

KEY AREAS OF ACCOUNTABILITY:

Technical/Operational

• Advice and assist Program managers/Program coordinators on the planning of procurement (bulk orders) and ensure that all required documents are forwarded by the budget holders in time, with clear specifications, financial codes and appropriate authorization.   
• Conduct regular market surveys of goods and services; establish and maintain a well-defined Supplier database by initiating tender processes.
• Review procurement documents for correctness, transparency and full compliance with Audit and internal procedures and regulations.
• Collect and organize annual procurement plan for materials, service and construction purchases and submit to the CO supply chain department and communicates the status at least monthly to relevant support and program staffs.
• Prepare bidding documents for every purchase with respect to the procurement threshold.
• Provide technical support to program staffs on procurement related issues.
• Regularly collect price-lists for most frequently procured items and update it in a quarterly basis.
• Organize regular (Weekly, monthly and quarterly) procurement activity reports (tracker) and submit to the CO supply chain department.
• Plan, schedule and assign in town and field trip movements to meet the travel demand of staff and guests in the most efficient and cost-effective manner.
• Laisses with drivers, maintenance, program and safety, and security staff  to ensure  the field office vehicles are fully maintained, roadworthy and function properly to the standard expected
• Track and record vehicle movements to ensure all vehicles are operated within set cost and efficacy & safety standards.
• Supervises fleet assistants to ensure all fleet data is captured, relevant fleet documents are maintained, updated, and fleet standards have adhered at all times.
• Ensure unauthorized making  of any kind, transfer, or signs is not made to any part of the vehicle
• Ensure all appropriate due diligence checks and risk assessments are carried out in line with organizational policy.
• Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement services and submit to field operations manager.
• Make suppliers aware of Save the Children values and their need to comply as part of agreements
• Ensures briefing of all suppliers, contractors, landlords and the like are oriented on our key policies and procedures including a procurement process, child safeguarding policy, fraud policy and the like.
• Makes sure facility management of the office as per the SCI standard and regular maintenance is carried on periodically.
• Ensure that all SCI vehicles are equipped with functioning First Aid kit and Fire extinguishers, standard tools, logos, and third party stickers.
• Perform any other duties assigned by immediate supervisor
• Plan, schedule and assign in town and field trip movements  to meet the travel demand in order to be successful you will bring/have:

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgment

• BA/BSC degree in management, procurement/supplies management Accounting and other related fields.
• Field level experience in supply chain management  for INGOs in international development and emergency programs
• Knowledge of  key institutional donors and their compliance requirements in respect of Supply chain
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Experience of solving complex issues through analysis, the definition of a clear way forward and ensuring buy-in.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including traveling at short notice and for extended periods of time
• Highly organized with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• A high level of computer literacy (word, excel, ppt, etc)
• Cultural and gender sensitivity
• Fluency in written and spoken English and Afan Oromo (advantageous )

We offer a competitive package in the context of the sector (if you prefer to add a specific salary range please do).  

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.