Supply Chain Officer

at Medicins Sans Frontiers - Holland
Location Addis Ababa, Ethiopia
Date Posted January 4, 2023
Currency ETB


Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

MSF Holland is looking for:      Supply Chain Officer


·       Place of work:      Addis Ababa

·       Terms of employment:  1 year with a possibility of extension  

·       Remuneration and Benefits:

-          Starting gross salary/month: 29,950.00 ETB

-          Medical Coverage : as per organizational Health Policy

-          Transportation allowance: 2,200 ETB

·       Date of  application:  January 03 – 12, 2023



Main Purpose
Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission


•          Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role

•          Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities

•          Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.

•          Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to  guarantee the availability and the coherence of supply data

•          Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs

•          Collecting claims from the field, analysing causes and making corrective actions.

•          In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

•          Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making

•          Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission


MSF Section/Context Specific Accountabilities
Supply chain administration

  • As supply database administrator use UNIFIELD software for field orders for projects (as assigned by LogCo Supply).
  • Regularly update local purchase order overviews and share back with projects on weekly basis.
  • Ensure mission authorization table is respected when preparing orders/ doing local procurement.
  • Assure roles/responsibilities are clearly defined b/w him/her and the purchaser.
  • Ensure field orders meet deadline of dispatch as agreed in supply hand book.
  • Seek clarity on orders (if not clear) anwer questions about order status and confirm order reception in timely manner.
  • Ensure with purchaser/store keeper if right item, of right quality has been received from supplier.
  • Prepare shipping documents.
  • Request cargo (logistics) movemnets.
  • Track the freight until its destination.
  • Make sure projects have closed their order (UNIFIELD) upon reception.
  • Ensure all purchase orders with suporting documents are filed as per MSF log admin kit both soft and hard.
  • Replace Warehouse Supervisor (log) and your other counterpart in the department if there is any  need.
  • Perform any other tasks given by mission supply chain manager or LogCo Supply.

Job Requirements


EducationEssential degree and specialization in Logistics/Supply Chain
Experience•          Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures

•          Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

LanguagesMission language essential. Local language desirable
KnowledgeEssential computer literacy (word, excel, internet)
Competencies•          Results and Quality Orientation L2

•          Teamwork and Cooperation L2

•          Behavioural Flexibility L2

•          Commitment to MSF Principles L2

•          Stress Management L3

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