Purpose of the job

The major purpose of the job is to manage the market work of the procurement activities. The buyer expected to bring proformas, invoices & quality materials as per specification.  In addition, the buyer expected to deliver a clean document to the internal office accordingly. In general, the buyer is expected to act as a bridge between BGI Ethiopia & Supplier in an ethical manner by securing the interest of BGI Ethiopia. The Job holder is expected to work closely, with other buyers, site requestors & the procurement follow up operators as well.   The buyer must know & act that s/he is the image of the company outside the compound. The buyer must comply with the company rules & regulations.  He is expected to respect the country's road & traffic rules & regulations.  He should know the basics of the automobile to control the allowed company vehicle.

Main duties & responsibilities

• Collect proformas, related technical datasheets for all requests from the site markets.
• Bridge the gap by offering the requestor full information to adjust the request, where there is a variation between requested specification & market available items.
• Create ethical & smooth relationships with suppliers so that credit facility, timely proforma issuance & updates on new product arrivals could be facilitated.
• Issue suspense/cheque, settle supplier payment, collect purchased items, invoices & deliver the item to store, after getting approval of PO.
• Receive comments of Addis/site inspectors on delivered items & inform suppliers for replacement or future cautions where necessary.
• Work as a team and support other buyers on market work & way of working.
• Offer daily the pipeline purchase status to the Procurement follow up Operator.
• Offer a full document to finance for the closure of purchase.
• Follow all purchase requests & work jointly with the Procurement follow up Operator to make efficient & effective purchases.
• Perform Procurement, Follow up Operator task during workload/ absence.
• Offer timely & full information to all queries from the procurement team, OptiMaint, Finance & obey instructions accordingly.
• Issue cash when needed.
• Carry out other supportive tasks in the department, during staff absence/workload.

• Have basic knowledge of Microsoft applications (especially MS Word, MS Excel, MS Outlook)
• Hand on skill to communicate the suppliers & requestors on mail/phone.
• The right attitude to be a good team player,
• Ability to respond to urgencies,
• Result oriented, attention to detail.
• Be well organized.
• Expected to have a driving license & can justify 3 years without an accident.
• Respect the company rules & regulations of safety.
• Basic knowledge of vehicle maintenance.

Expected Education and Experience

• Field of a stream: Purchasing &Supply Mgt, General Mechanics, related Discipline
• 2-years direct work experience in similar responsibility or industry.