Zonal Supply Chain Coordinator SPIR II Project

at World Vision Ethiopia
Location Oromia, Ethiopia
Date Posted January 4, 2023
Currency ETB


With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Planning and monitoring/control, compliance and risk management

  • Ensures the priority needs of the zone and SPIR II woredas  are well planned and approved by the relevant authorities
  • Leads zonal level annual procurement planning, facilitates review and approvals and subsequent revisions as needed
  •  Develops timetable for zonal Procurement Committee (PC) meetings
  • Actively participate in supply chain management risk identification and assessment including contractual risks for procurements of goods, works or services
  •  Encourages regular team meeting and conducts progress review using key performance variables or ‘five rights’ of procurement (quantity, quality, place, price and time) to keep progress on the desired track
  •  Tracks implementation progress of agreed audit recommendations in the procurement process
  • Ensure strong internal control system in the procurement process upholding duty segregation so that no single procurement staff have total control over purchasing activities (sourcing, bid review, approvals, receiving, etc)

Training, Capacity Building and Performance Management

  • Manage the performance of direct reports through supporting  goal setting, regular feedbacks, open conversations and evaluation to boost staff productivity
  • Ensure new supply chain staff (if any) have all necessary orientation, manuals, tools and materials required for their duty
  • Train supply chain officer(s) on WV procurement policies, processes, and systems

Supplier Relationship Management

  • Act as a link between WV and suppliers
  • In consultation with WVE HO and SPIR II Supply Chain team, conducts systematic vendor evaluation (pre-qualification) to identify  potential suppliers; negotiate the best deal for the organization and maintain good relationship
  • In consultation with SPIR II finance and WV Ho procurement (as needed) and SPIR II Zonal procurement committee, evaluate all potential suppliers before entering into supply contracts through site visits and measuring other aspects such as quality, organizational structure and financial stability
  • Review vendor performance as per WV policy to  ensure the organization works with competent and reliable suppliers

Procurement Execution and Coordination

  • Presents purchase quotations to Zonal PC for evaluation and timely decision making
  • Serves as secretary for SPIR II Zonal procurement committee, leads in all technical issues and provide analysis to the committee for decision
  • Supports the Zonal procurement committee to strictly adhere to follow procurement policies, guidelines in supplier award decisions under the applicable threshold
  •  Manages PO change requests coordinating with requesters, budget holders  and suppliers
  •  Consolidates all required documents and present to finance for timely supplier payment for materials and services delivered as per the contract agreement  or PO
  • Make sure all procurement related tasks are handled as per the approved procurement plan and in line with  policies, processes and guidelines
  • Collect customer feedback relating to the policies, processes and guidelines, and report to SPIR II Zonal management for consideration in business improvement planning
  • Coordinate with WVE HO/SPIR II procurement committee  to manage foreign purchase, specialty procurement items and when thresholds go beyond SPIR II Zonal mandate and limit

Job Requirements

Required Professional Experience

  • At least 6 years' experience in procurement/supply chain management

Required Education, training, license, registration, and certification

  • University degree in Business Administration, Procurement, Supply Chain Management or related

Preferred Knowledge and Qualifications

  • Proven experience in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
  • Good verbal and written communication skills in English
  • Knowledge of Ethiopian government procurement guidelines and Global World Vision Offices policies
  • Experience in Provision system for sourcing
  • Ability to effectively work in a team
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